Managing small group oversight with clusters
In this article
Enabling Cluster oversight
To use Cluster functionality it must first be activated in your Small Group module settings. With Manage module or Administrator access to the Small Group module, click the cog-wheel module settings in the top-right corner.
Within the Module Options, check the box to "show Clusters section".
Doing this add the Clusters menu to your Small Group module.
Clicking through to the Cluster's menu option, you can easily add new or manage existing clusters.
Give your Cluster a name e.g. "South Bournemouth Area". When adding a new cluster you can specify the cluster overseers (some churches call them cluster leaders - we use overseer terminology to indicate the oversight functionality of their role in ChurchSuite and My ChurchSuite); those contacts from your Address Book who have responsibility for the Small Groups in their cluster. You can add multiple contacts as overseers; adding them one at a time.
Simply select the Groups from the list on the left and click "Add" to move them in to the Selected Groups for that Cluster; or select groups from the list on the right and click "Remove" to take them out of that Cluster. You can add both active and future groups to a cluster, but note that a group can only belong to one cluster - adding a group to a new cluster will remove it from any previously specified cluster.
Save your changes before navigating away from the page.
Communicating with Groups in a cluster
One of the great features of Clusters is the ability to direct targeted communications based on Cluster, communicating just with those groups within a particular cluster(s); as shown below.
Note that only clusters with groups in them are included in the list - empty clusters are not shown.
Communicating with Cluster Overseers
You can communicate with your cluster overseers using the option shown above for groups - just change to "By Role" and select "Cluster Overseers" from the list of roles.
Cluster oversight in My ChurchSuite
You can optionally allow you cluster overseers to manage certain aspects of their small groups from within My ChurchSuite. This functionality must first be enabled in the Small Group module options, in the My ChurchSuite options. Go to "Small Groups" module options (cog wheels in top-right corner) and select the My ChurchSuite options menu. Tick to "Enable cluster oversight".
Cluster overseers can now view (not edit) small group membership and attendance data for those groups in their cluster. Note that attendance submission is a function of small group leaders and is not available to cluster overseers.