Adding notes to your rotas

It's possible to add custom "one-off" notes to your rotas. This can be really useful for recording important information like the upcoming baptism service where you're anticipating lots of additional guests - see example note for the refreshments team rota below. You might also use a note to record the name of a guest/visiting speaker on your preaching rota (where the guest/visiting speaker is not in your Address Book).

Adding/editing notes in ChurchSuite

On any date in any rota, select the cog-wheels drop-down menu in the top-right corner of that date.

Select "Edit date", and type your important information. Click "Save Changes" to add your note.

Rota Notes created in ChurchSuite pull through into My Rotas in My ChurchSuite, so your rota members can see them easily. And as you'd expect, they also show on all rota reports.

Adding/editing notes in My ChurchSuite

On any date in any rota, select the edit icon drop-down menu in the top-right corner of that date.

Select "Edit date", and type your important information. Click "Save Changes" to add your note.

Rota Notes added in My ChurchSuite pull through into ChurchSuite, and as you'd expect, they also show on all rota reports.

Note about intended functionality

The Notes feature works on a rota-by-rota basis. Notes do not automatically push to every rota that shares that rota date. You must therefore add Notes to each rota/date that it applies to. In this way you can customise your notes depending on the ministry. In the example above, the coffee team need to ensure they have enough mugs; but a similar note for the set-up team might be to set out extra chairs. For important notes that related to multiple teams/ministries, we recommend using "Rotas" > "Communication" and send an email or SMS.

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