Child attendance reporting

Whether you're using Child Check-in or a manual child check-in process, ChurchSuite makes child attendance recording really straightforward. As you church's child attendance data grows, there are some helpful child attendance reports that will be useful to plot and track your attendance metrics. In "Children" > "Reports", go to the Attendance section. Each of the reports are explained below.

In this article

Attendance Date report
Attendance Percentages report
Attendance Summary report
Graph Generator report
Monthly Breakdown report
Check-In Sessions report
Viewing a child's attendance history
Viewing a group's attendance history

Attendance Date

The "Attendance Date" report a list of all team, children and visitors in attendance on a given date on a group by group basis. The report displays all sessions for all gatherings on the given date. This report is ideal for churches that would like to maintain a hard copy record of group attendance for safeguarding purposes. 

Clicking through to any group from the report results will take you to the detailed check-in/out data for that group/session.

Attendance Percentages

The "Attendance Percentages" report shows each child's attendance as a percentage for each group over a definable date range. Filter your results by Group, Tags and/or an attendance % range. Order the results by child name or attendance %. If a child is in multiple groups (i.e. more than one Gathering is filtered in the report), they will be included in the report for each of their groups, with their % attendance for each group.

Attendance Summary

The "Attendance Summary" report provides a simple attendance register for all sessions within a fixed number of weeks up to a defined date. Using the filter options in the blue shaded box at the top of the report you can filter the report to show specific groups or all groups, and further filter by children in particular Tags. Children with zero attendance during the date range can be excluded from the report, and the results can be emailed, downloaded or printed. Hovering over any of the green attendance ticks will show the group and session the child was checked in to.

Graph Generator

The "Graph Generator" is a super useful tool for tracking the growth of your groups over time. The graph plots each meeting's attendance total and then links them together allowing you to see at a glance the attendance trends within your groups. You can even filter multiple group's data (perhaps your youth groups) on the same graph allowing you to compare growth and track patterns. The graph is also tailorable for whatever time period you want allowing you to take a wide-angle perspective over a longer period of time (e.g. a year), or a more closer perspective, perhaps across a term or a teaching series.

Monthly Breakdown

The "Monthly Breakdown" report is a comprehensive report, capable of proving headline metrics from your children's ministry as a whole, or for a selection of groups. In its simplest form this report displays the total number of attendees each month for a group in bar chart form, and then plots the average weekly attendance by overlaying a line graph. When used to plot multiple groups, the graph display each respective group's monthly totals in colour-coded blocks and also a combined total for the month.

The report can be filtered by calendar year, allowing you to easily see attendance trends of your Groups or entire children ministry. Scrolling down the report page there is a breakdown of the metrics showing the number of children contacts and visitors each month and weekly average.

Child Check-In Sessions Report

If your church runs multiple check-in Sessions for the same Gathering (perhaps because you repeat your children's groups in your various Sunday services), then the Sessions attendance report will be really useful. This report works just like attendance Graph Generator but with the additional option of being able to compare and contrast the check-in Sessions for your groups. So you can easily compare your Creche check-in attendance at the AM1 service vs. the AM2 service!

Plotting this report over time will allow you to see attendance trends over time, perhaps seeing which groups within which services are growing, and at what rate. It's an important indicator that will inform team recruitment for your children's ministry.

Viewing a child's attendance history

When viewing a child's profile within ChurchSuite, there's a "View all attendance" action button within the Recent Attendance section.

Clicking on the button will show you a record of the child's full attendance, including dates and times when they were checked in, if appropriate.

Viewing a group's attendance history

Whether you add attendance manually from your printed attendance registers, or record attendance through the Child Check-in system, all your groups' historic attendance data is retained within the system. In fact, child attendance is maintained against the group even if a child leaves the church and is deleted from your Children module. As long as the group is not deleted (you can archive old groups), historic attendance data is always retained in the system.

In the Children > Attendance section, selecting any entry will display a detailed list of all the children and team attendance for that group for that date, including the child check-in/out time stamps.

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