Subscribe to a My Rotas iCal feed
ChurchSuite makes it really easy for rota members to stay up-to-date with all of their rota commitments by enabling them to subscribe to an calendar feed that keeps their personal diary application up to date with their rota information. iCal feeds are supported by all modern calendar applications such as Calendar for iOS and Mac, Google Calendar and recent versions of Microsoft Outlook.
In this article
Many calendar applications, such as Google Calendar, only refresh their feeds once every 24 hours. ChurchSuite regenerates all iCal feeds at every hour and each time a change is detected, but depending on the calendar application you use, there may be a delay between changes being made on a rota and those changes being visible in their calendar application. If the updates do not show after 24 hours, then you may wish to check your calendar application's 'auto-refresh' settings, and check it is refreshing at fairly regular intervals.
Please also note that the iCal and Google calendar feed subscription buttons are part of the Next Serving section of My Rotas and are only visible if the rota team member has at least one 'next serving' date on one or more rotas. If the rota member is not currently scheduled to serve on a rota for a future date, the iCal subscribe buttons will not be visible.
My Rotas feeds include all future rota dates and rota dates going back up to two months for published rotas. The feed data includes the rota name, serving times and any rota or service notes for each rota date.
Subscribing on iOS devices
On an iOS device you can either subscribe to an iCal feed in your device's Calendar app, or to a Google subscription if you use Google as your preferred calendar app.
Using either your device's Safari browser or the iOS ChurchSuite app, log in to My ChurchSuite and navigate to the My Rotas section - this menu is only available if you are a rota member. At the top of the My Rotas page, notice the options for iCal and Google.
Clicking iCal will display a confirmation message - it's as easy as that!
Once the subscription has been processed a 'success' message is displayed with the option to view the rota events that have been added.
The process for subscribing to a Google Calendar feed works in the same way. Click the Google button in My Rotas and follow the on screen instructions to confirm the subscription.
Subscribing on Android devices
Unfortunately it's not possible to subscribe to an iCal feed from an Android device - Android operating system doesn't support iCal feeds. However, if you open My ChurchSuite in a browser on your desktop device you can click to subscribe to a My Rotas Google subscription for your desktop device's Google Calendar. Then, when you access your Google Calendar on your Android device, the rota feed information will show. Follow the instructions outlined below for subscribing to a My Rotas Google Calendar subscription for Mac or Windows.
Subscribing with Google Calendar - Windows & Mac
Setting up a My Rotas feed subscription in Google Calendar can be done on Windows & Mac devices. Within a browser, log in to My ChurchSuite and navigate to the My Rotas section and select the Google calendar button.
Follow the on-screen instructions to add the My Rotas feed subscription to your Google Calendar.
You may wish to further customise how the My Rotas calendar shows on your Google Calendar, perhaps setting a custom colour, or clicking through into the calendar Settings to change the subscribed calendar's name. The Settings is also where you can configure reminder notifications or to unsubscribe from the feed if you wish.
Subscribing with Mac Calendar
On a Mac device it's really simple to get all your rotas included on Apple's Calendar app. Open My ChurchSuite in a browser on your Mac. Click through to the My Rotas section and click the iCal button. This will automatically launch Apple's Calendar application and give you the option to subscribe - just click the Subscribe button.
You are then given the option to give the calendar subscription a Name, and set how often the feed auto-refreshes Note that ChurchSuite updates the iCal every 12 hours, so rota updates such as swaps may not show immediately.