Managing small group visibility
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Managing small group visibility
You can easily manage the visibility of any of small groups in My ChurchSuite, Group List (in Connect) or the Embed list of small groups you have on your website.
Go to "Small Groups" > "Groups" and select a group. Click "Edit group".
Scroll down to the Visibility section.
Here, select to show the group in My ChurchSuite, Embed and/or Connect as desired. Save any changes made before closing.
The "Small Groups" > "Groups" page also provides a useful visual indicator of the visibility status of each of your groups. Within the "Visibility" column...
- the eye symbol indicates visible in My ChurchSuite. Note - a group set as "visible in My ChurchSuite" will only be visible to the group's members. However, the group will also be visible in My ChurchSuite if "signup" is also enabled for the group, showing in the "Sign-Up" section on the My Groups page (if sign-up is open). Unlike Embed, My ChurchSuite does not have a section to list groups that do not have sign-up enabled.
- the </> symbol indicates visible in Embed (website lists and/or maps).
- the tablet symbol indicates visible in Connect > Group List.
See the related articles for how to enable the group "sign-up" feature for your small groups.
Managing the visibility of small group details
In addition to managing the visibility of small groups, you can also set the visibility of the group's meeting details, running dates and group description (see image below), and also show certain small group custom fields on the group page in My ChurchSuite,Connect and Embed.
Note: This visibility of these details is a module-wide setting that applies to all small groups set as visible in My ChurchSuite, Connect and Embed. It is not possible to manage the visibility of group meeting details, group run dates, group description and custom fields on a group-by-group basis.
To change the visibility settings for these fields of information, head into the Small Group module settings via the cog-wheels in the top-right corner of the module page. You'll need manage module or Administrator permission to do this. Once there, select in turn, the My ChurchSuite page and then the Embed page.
On both the My ChurchSuite tab and the Embed tab, scroll down to the "Details Visible" section and tick to hide (or un-tick to show) each field of information, as desired. Note that you can set different visibility settings for My ChurchSuite and Embed - ideal if you want to hide the meeting details on your public-facing website. Group List in Connect uses the same settings as Embed.
Meeting details - this is the group meeting day (and frequency), meeting time and meeting location name (if specified, or postcode, if location name is blank)
Dates - this is the group active running dates (from and to). The colour of these dates will change automatically depending on the group status - green for groups that have not yet started (but have sign-up open), black for active groups that are currently running, and red if the group is ending in the next month.
Description - this is the group description, often used to tell potential sign-ups about the group's vision or purpose or theme, and who the group might be suitable for.
Creating custom fields and a managing custom field visibility
You can create Custom Fields for the Small Groups module, perhaps for special fields like the group focus or to designate who the group is suitable for. You can then set whether those custom fields are visible on the group pages in your member-facing and public-facing platforms like My ChurchSuite, in the Group List application in Connect, and in the Embed on your website.
Begin by adding your Custom Fields. Click on the Module page in the Small Groups module settings.
Scroll down to the Custom Fields section and add your custom fields as required. Save your changes before navigating away from the module settings.
Once Custom Fields have been created, you can easily add information or assign values to those custom fields when editing any small group from within the Small Group module (see below). Select any group and click "Edit group", scroll down to the Custom Fields and enter the field values.
In the next sections we'll explain how to set the module settings to determine whether your small group Custom Fields are visible within My ChurchSuite and/or on the group Embedded lists/maps on your website and in the Group List application within Connect.
In the Small Groups module settings, select the My ChurchSuite tab and scroll down to the Custom Fields section. Here (see below) you can set which custom fields are viewable by contacts within My ChurchSuite, and also whether they can be edited by holders of certain small group roles - e.g. your small group leader's roles may permit them to edit their group's details. Ticking "Editable by contact" will mean those leaders will also be able to edit the custom field details too.
...Selecting "Viewable by contact" displays the custom fields on the group page in My ChurchSuite - see example below...
...Selecting "Editable by contact" shows the custom fields in the "Edit group details" page - see example below...
Embed & Connect
In the Small Groups module settings, select the Embed Options page and scroll down to the Custom Fields section. Here you can set whether Custom Fields are visible on the group page in your group Embed on your website and in the Group List application within Connect .
Remember to save any changes made to module settings before navigating away from the page.