Managing small group visibility

In this article

Managing small group visibility for individual groups
Making small group visibility changes to multiple groups
Managing the visibility of small group details
Creating custom fields and a managing custom field visibility

Managing small group visibility for individual groups

You can easily manage the visibility of small groups, to determine whether each group is visible in My ChurchSuite, Connect or the Embed list of small groups you have on your website.

In the Groups section of the Small Groups module, click to Edit a group in the list.

The group pages opens in Edit view...

Scroll down the group page to the Visibility section. Select to show the group in My ChurchSuite, Embed and/or Connect as desired. Save changes made before navigating away from the page.


When viewing a group page, notice that group's visibilty settings are displayed.

The Groups section includes a helpful visual indicator of the Visibility of each of your groups...

  • the eye symbol indicates visible in My ChurchSuite. The group will only be visible to the group's members. If group sign-up is enabled and open the group will also show in the Sign-Up section on the My Groups page. Unlike Embed, My ChurchSuite only shows groups that has sign-up enabled.
  • the </> symbol indicates visible in Embed (website lists and/or maps). All Active groups (and future groups, if enabled in the module's options) show in the embed, regardless of whether sign-up is open.
  • the tablet symbol indicates visible in Connect. Connect includes the Group List application, which can be used to help people view a menu of your church's small groups on a laptop or tablet running at your church information point. This can be especially helpful for those without access to My ChurchSuite or unable to access your church's website at home.

See the related support articles for how to enable the small group sign-up feature for your small groups.

Making small group visibility changes to multiple groups

Included in the module's Reports section, the Visibility report can be used to make visibility changes to multiple groups form a single page - saving time editing each group individually, as explained above.

You can further filter the report by Group Tags and Clusters. You can even click to change the visibility settings of any group by simply clicking a visibility icon in the list, enabling you to quicly make global visibility changes to lots of groups.

Note also the URL column - ideal for quickly navigating to the public-facing group pages without having to open each event one at a time. Right-click on the URL icon and select Copy Link Address and now you can paste or embed that group page link wherever you choose - ideal for grabbing multiple group page URLs to drop in to your e-newsletter.

Managing the visibility of small group details

In addition to managing the visibility of small groups, you can also manage the visibility of each group's meeting details, running dates and group description (see screenshot below), and also make certain small group custom fields on the group page people see in My ChurchSuite, Connect and Embed.

Visibility of these small group details is a module setting that applies to all small groups that are set as visible in My ChurchSuite, Connect and Embed. It is therefore not possible to manage the visibility of group meeting details, group run dates, group description and custom fields on a group-by-group basis.

To change the visibility settings for these fields of information, head into the Small Group module settings via the cog-wheels icon in the top-right corner of the module - you'll need manage module or Administrator permission to do this. Once there, select in turn, the My ChurchSuite Options tab and then the Embed Options tab to complete the steps outlined below.

On both the My ChurchSuite Optons tab and the Embed Options tab, scroll down to the Details Visible section and tick to hide (or un-tick to show) each field of information as desired. The settings on the Embed Opitions tab appy to groups visible in Connect and Embed - both feautres share the same group pages and therefore share a common setting for the Details Visible. However you can set different visibility settings for group details in My ChurchSuite - ideal if you prefer to Hide the meeting details on your public-facing website, while having group details.visible to your church members in My ChurchSuite.

Meeting details - this is the group's meeting day and frequency, the meeting time and the meeting location name (if specified), or the meeting postcode, if location name is blank.

Dates - this is the group's active running dates (from and to). The colour of the dates shown on the group page will change automatically depending on the group's status - green for groups that have not yet started (but have sign-up open), black for active groups that are currently running, and red if the group is ending in the next month. Once a group has ended it ceases to be visible in My ChurchSuite, Connect and Embed.

Description - this is the group description, often used to inform potential sign-ups about the group's vision, purpose or theme, and who the group might be suitable for. The group's description shows in the "About" section on the group page (see the group page screenshot example at the start of this section.

Creating custom fields and a managing custom field visibility

As illustrated in the example group page below, you can optionally make certain small group custom fields visible on group pages. For example, if you had a small group custom field for "Suitable for new believers? YES/NO" or "Suitable for newcomers? YES/NO" - you can make that information visible to those who are viewing the group page through My ChurchSuite, Connect, and website Embed. Of course, some custom fields may be internal-use and will not be set visible.

Begin by adding the small group custom fields. Navigate into the Small Groups module options. Click on the Module tab.

Scroll down to the Custom Fields section and add your custom fields as required - see our related support article for further information about creating custom fields. Save your changes before navigating away from the module settings.


Next, edit each small group in turn and assign the appropriate custom field options for the group - notice the Custom Fields section under the group details.

In the next sections we'll explain how to set whether small group Custom Fields are visible on the group page when viewed in My ChurchSuite, Connect or Embed...

My ChurchSuite

Head back in to the Small Groups module options and select the My ChurchSuite options tab.

Scroll down the options page to the Custom Fields section. Tick to set custom fields Viewable by contact as required. You also have the option to set custom fields Editable, meaning that small group members whose group role permissions include Edit group details are able to manage custom field options for their group along with all the other group details they can edit (see previous section). In the example below, custom fields 2 and 3 will be visisble on the group's page in My ChurchSuite, and small group leaders with Edit group details permissions are able to manage the settings for custom fields 2 and 3 as part of managing all their group's details and group member list.

To those now viewing My Groups or a group page in My ChurchSuite, they'll see custom field values set as Viewable by contact with the other group details...

...And where any custom fields are set as Editable by contact, those with Edit group details permissions - such as group leaders - will be able to edit custom field options along with their other group details...

Embed & Connect

Embed and Connect share the same group page settings. This is because those accessing a small group's page through your website or through Connect's "Group List" application running at your church information point are essentially seeing the same group page.

To set small group custom fields to be visible on group pages, head back in to the Small Groups module options and select the Embed tab.

Scroll down the page to the Custom Fields section. Tick to set custom fields Viewable by contact as required. In the example below, custom fields 2 and 3 will be visible on the group page in Small Group Embed on your website and in the Group List application in Connect.

Remember to save any changes made to module settings before navigating away from the page.

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