Accounting for school year offsets
Ordinarily the Children module displays a child's school year based on their date of birth and in the correct class/grade system for your region/country.
However, there may be times where it's helpful to override a child's default school year - perhaps where a child has graduated into the next school year early or been held back a year. To reflect this, each child's profile page includes a School Year Offset option that enables you to increase or decrease the school year.
Working within the Children module, navigate to a child's profile page and click Edit. In this example, notice that the child is in school Year 5 based on their actual date of birth and age.
On the child's profile "Edit" page, scroll down and locate the School Year Offset field. By default there is No offset.
In our example, selecting +1 has the effect of changing the child's school year from Year 4 to Year 5 (below)...
...while selecting -1 has the effect of changing the child's school year from Year 4 to Year 3 (below).
School year offsets have the effect of making the child seem older (+1/+2 years) or younger (-1/-2 years). However, adding a school year offset has no affect on the child's actual age - for example, the Birthdays report will always show the child's correct birthday age based on their actual date of birth. Similarly, adding a school year offset has no affect on the child's eligibility for your children or youth groups, which continue to be based on the child's actual date of birth and age (not the school year they are in).
However, adding a school year offset is taken into account when displaying the Years report results when filtering by School years, and when showing the 'school year' field in the Table Generator report or using the 'school year' field as a condition in Smart Tags.
Region-specific support for school year structure
We currently support school years in the local format (school year naming convention and school year start date) for the following locations: United Kingdom (with specific support for England/Wales, Scotland and Northern Ireland separately), Australia (all regions), Canada, France, Hong Kong, Republic of Ireland, Singapore and the USA. We are also able to add school year support for other countries upon request. All other countries will default to the England/Wales school year settings.
You can change the school year structure that ChurchSuite uses to determine the default school year for children and young people. Head into the Children module settings via the cogwheels icon in the top right corner of the module. On the Module Options tab scroll down to the School Year Structure settings and select as appropriate.