Managing student details

Ordinarily the Address Book contains contact information that would include a home address. In ChurchSuite we've also provided optional Student details fields so that you can keep track of a student's University/College accommodation address and course details, as well as their home address where they return to during the holidays.

In this article

How to enable the student details fields
Adding student details
Student details smart tag conditions
Student details reporting
Top tips

How to enable the student details fields

Head into the Address Book module's settings via the cogwheel icon in the top right-hand corner of the module.

On the Module Options tab scroll down and enable the Show Student Details option within the Contact Fields section.

Adding student details

Having enabled the Student Details fields in the Address Book module's settings, these fields are now visible on a contact's profile "Edit" page. While the standard address fields are typically used for the student's term-time address - perhaps their Halls of Residence or student lodging address, the Student Details field can be populated with the student's home address details and telephone number - typically the address they reside during holidays outside of term time. You can also record details of their University or College name, their Course, and the course Start Year and End Year.

After editing a student's profile page click to Save before navigating away from the page. Student Details now show in the Contact profile page just under the Key Dates section.

Student details smart tag conditions

We've provided Smart Tags conditions that match based on Student Details fields. The Is Student? condition simply looks at the presence of information in any of the student fields - the condition makes no determination on whether the person is a current or past student, however, by using the course Start Year and End Year conditions you can identify students within a range of years. Here are examples of each of the student conditions available.

Student reporting

Within the Address Book module's Reports section are several student-related reports in the Students section.

Each student report has a selection of filter options - click Generate to apply any filter changes made.

Reports can be printed or downloaded in CSV or PDF format. You can also Communicate with students in a report's results by email and SMS.

Top tips

If you're thinking about where to plant new student small groups, why not use the Student Location report, which plots the primary address of your students (rather than the student secondary/home address)? The report is great for identifying geographical groupings of just your students.

By identifying your students in this way you can help better help them to meet other students who, like them, may be living away from home. Why not use the Student reports to find out who to invite to a student lunch?

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