Managing student details

The Address Book includes contact detail fields for recording a person's home address. Optional student details fields allow you to keep track of a student's University or college residential address and course details, as well as the home address they return to during the holidays.

How to enable the student details fields

Head into the Address Book module's settings via the cogwheel icon in the top right-hand corner of the module.

On the Module Options tab, scroll down to the optional Fields section, enable the Student Details fields, and click Edit to make changes.

Adding student details

Having enabled the Student Details fields in the Address Book module's settings, these fields are now shown when adding or editing a contact profile. The contact's standard address fields can be used to maintain the address the student returns to during holiday times, and the Student Details fields can be used for their term-time address, such as a hall of residence or student lodging. You can also record details of the student's University (or College), Course name, and course Start Year and End Year.

Student Details added are shown on the student's Address Book profile on the Details tab:

Student details smart tag conditions

We've provided Smart Tags conditions that match based on Student Details fields. The Has Student Details condition looks at the presence of information in any of the student fields. The condition does not determine whether the person is a current or past student. However, by using the course Start Year and End Year conditions, you can identify students studying within a range of years. Here are examples of each of the student conditions available.

Student reporting

The Address Book Contacts section includes an optional preset view for Student Details: