Communicating with ministry overseers

In many churches, ministry overseers may not actually be serving on the rota or even be a team member with a role for the ministries they oversee. However, within ChurchSuite you can still communicate with them through the Rotas module's Communication page and also using Smart Tags - here's how...

Communicating through the Rotas module

First, Select the ministries you wish to communicate with. You can switch to searching by Ministries or Teams, or click Select all to to communicate with all ministries or teams. The matching ministry's members are selected.

Next, Select the members you wish to communicate with. Note how you can communicate with all the selected members - All Members - or just those in certain roles - By Role. Note that --Ministry Overseer-- is listed as a system role.

Now you can click Add to add that role from Roles to the Selected Roles.

And finally, you can Choose what you want to do with them - i.e. how you wish to communicate.

Communicating using smart tags

A further suggestion for communicating with ministry overseers is using Smart Tags. One advantage of a Smart Tag is that once the tag is set up, it will remain up to date as your ministries change - as overseers are added or removed.

Within the Tags section of the Address Book, click Add tag.

Give your tag a suitable Name and select Smart Tag. Add conditions as follows for Is ministry overseer. You can leave the Value field as --Any ministry-- or add multiple conditions for specific ministries if you wish. Click Save Changes.

The matching overseers are now listed in the Tag's results and you easily use the Communicate option at the top of the Tag page to communicate with the tagged ministry overseers.

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