Printing address labels through ChurchSuite

An address label-printing option is available on the Communication section of most modules. In this article we'll be working within the Address Book, but the principle is the same whichever module you are wanting to work in for producing address labels.

Important - communication options

If you have enabled the optional Receive post communication options in either the Address Book or Children modules, by default ChurchSuite will Respect Communication settings when producing labels. Consequently, if a person has opted out of receiving post no address label will be produced.

Where you have a lawful basis for overriding people's 'opt in' consent you can untick the Respect Communication settings option when generating labels, which will produce labels even for those who have opted out of receiving post.

1. Select who you want to send the letters to

Head into the Communication section of the Address Book and Select the contacts you wish to communicate with.

By default the Search lists Contacts, but you can easily switch to listing Tags in order to produce labels for contacts in one or more of your tags.

Note that you can Select all or select individuals from the list, or filter the list for a selection (e.g. typing "John" will shorten the list to all contacts that include the phrase 'John' in the first or last name). Clicking the ? in the "Search" box provides a list of shortcut commands that you can type in the search box. For example, typing tag: gives a simple list of your tags.

When working with tags, you have the option to Match Any or Match All of the selected tags. Click Apply tags to select the matching tagged contacts.

2. Set any optional filters you may wish to apply

3. Select your label size

The ChurchSuite app - PDF/CSV constraints

The ChurchSuite app (iOS and Android) does not support the printing of PDFs (labels, envelopes, PDF contact directory) over Apple AirPrint or Android Google Cloud Print. It is also not possible to download data in CSV format within the app environment. For that reason these options will not be available to app users in the Communication and Reports sections of ChurchSuite. However, PDF printing and CSV download is possible within a browser environment on any device.

Finally, locate the Labels/Envelopes section.

Click Options and select the& label Format you wish to produce. Note the additional printing options such as including the Title & Last Name or using Formal Name (if these optional fields are enabled in the module's settings). You can also select whether your labels should be logged in each person's Communication log - ideal for logging when a letter was sent.

Avery Labels

The Avery label formats are label paper that you can buy for a regular A4 or Letter printer. The Envelope formats are for printing addresses directly onto envelopes (where supported by the printer). The "Brother" label types are for the specific Brother label printers that ChurchSuite supports - currently these are the older QL-570, QL-710 and QL-720 models (no longer available), and the newer QL-700,& QL-800, QL-810W and QL-820NWB models.

Avoiding wasted labels

When printing Avery labels there is an additional option to specify a label Offset that determines the number of blank labels to skip on the first label page before printing begins. Now you can redeem all those part-used sheets of labels in your stationery cupboard!

Generate and print your labels

When you are ready to print click Generate labels. A PDF preview of your labels is now generated, which you can download or print directly from your browser. When printing from a browser ensure that the browser printing settings are set to 100% (no scaling) and that the page orientation is portrait.

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