Printing address labels

An address label printing option is available in the Communication section of most modules. In this article, we'll work within the Address Book but the principles outlined here are the same in the Children, Small Groups, Rotas, Giving and Bookings modules when producing address labels.

Important - communication options

If you have enabled the optional Receive post communication options in either the Address Book or Children modules, ChurchSuite will, by default, Respect Communication settings when producing labels. Consequently, if a person has opted out of receiving post, no address label will be produced.

Where you have a lawful basis for overriding people's opt-in consent you can untick the Respect Communication settings option when generating labels, which will produce labels even for those who have opted out of receiving communication by post. You can also select whether your labels should be logged in each person's Communication log - ideal for maintaining a history of when a particular letter or mailing was sent.

1. Select who you want to send the letters to

Head into the Communication section of the Address Book and Select the contacts you wish to communicate with. By default the Search lists Contacts but you can easily switch to listing Tags to produce labels for all contacts in one or more of your tags.

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Note also that you can Select all or you can 'cherry pick' and select individuals from the list. The list will auto-filter as you begin to type in the 'Search' - e.g. typing "John" will shorten the list to all contacts that include the phrase 'John' in their first or last name. Clicking the ? in the 'Search' surfaces a list of shortcut commands that you can enter in the search box. For example, typing tag: gives a simple list of your tags.

As seen in the example below, when working with tags, you have the option to Match Any or Match All of the selected tags. Click Apply tags to select the matching tagged contacts.

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2. Select your label size

Locate the Labels/Envelopes section.

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Click Options and select the label Format you wish to produce.

Avery Labels

The Avery label formats are label paper that you can buy for a regular A4 or Letter printer. The Envelope formats are for printing addresses directly onto envelopes (where supported by the printer). The "Brother" label types are for the specific Brother label printers that ChurchSuite supports - currently, these are the older QL-570, QL-710 and QL-720 models (no longer available) and the newer QL-700, QL-800, QL-810W and QL-820NWB models.

Avoiding wasted labels

When printing Avery labels there is an additional option to specify a label Offset that determines the number of blank labels to skip on the first label page before printing begins. Now you can redeem all those part-used sheets of labels in your stationery cupboard!

Generate and print your labels

When you are ready to print, click Generate labels. A PDF preview of your labels is now generated, which you can download or print directly from your browser. When printing from a browser, ensure that the browser printing settings are set to 100% (no scaling) and that the page orientation is portrait.

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