How to print a contact directory
Printing a beautiful contact directory from ChurchSuite is simple, easy and quick. Let's see how...
Decide who you want to include
Head to the Communication section of the Address Book module. You can either Select all if you want your entire Address Book to be included in the directory, or you can select a Tag if you have a specific tag such as a Members tag or Directory tag that you'd like to use instead.
Decide what you want to include
The ChurchSuite app - PDF/CSV constraints
The ChurchSuite app (iOS and Android) does not support the printing of PDFs (labels, envelopes, PDF contact directory) over Apple AirPrint or Android Google Cloud Print. It is also not possible to download data in CSV format within the app environment. For that reason these options will not be available to app users in the Communication and Reports sections of ChurchSuite. However, PDF printing and CSV download is possible within a browser environment on any device.
Scroll down to the shaded boxes at the bottom of the Communication page.
Within the PDF section click Options. Select as appropriate. If you want to generate a PDF that can be printed as a booklet make sure Output collated format is ticked. When you've made your selections, click Generate PDF.
Privacy of information
In the same way that each person's privacy settings determine the contact details that are visible to other church members in My ChurchSuite, ChurchSuite also respects contact privacy settings when producing the PDF printable contact directory.
However, where you have a lawful basis for doing so, it is possible to override privacy settings by unticking the Respect contact privacy settings, which will enable the PDF to include full contact details of all included contacts, even if they have set any of those details not visible.
Print your church directory
You should now be looking at an elegant-looking PDF preview of your church directory, ready to download or print!
In rendering the PDF directory ChurchSuite may need to abbreviate elements of long addresses that exceed 50 characters. Current abbreviations include:
- Avenue to Ave, Road to Rd, Street to St, Gardens to Gdns, Lane to Ln
- Boulevard to Blvd, Close to Cl, Drive to Dr
- Flat to Ft, Apartment to Appt, Court to Ct, House to Hs, Terrace to Terr