Rota expiry reminders

Despite your best efforts to plan rotas to expire at a time when life is quieter, the reality is that there's rarely a quiet time! To help, ChurchSuite can send an automated rota expiry reminder notification to ministry overseers.

To do this, each day we detect published rotas that are expiring in 1, 2 and 4 weeks from the current date. We then look for a published rota for the same ministry and site that match the same serving times and service. If we find any rotas matching all these criteria then we deem there to be a follow-on rota and don't send the expiry reminder. If no follow-on rota is detected a Rota Expiry Reminder notification is sent to the ministry overseers.

Enabling rota expiry reminders

Expiry reminders are enabled on a rota-by-rota basis in the rota settings. Access the rota settings by clicking Edit when viewing a rota in ChurchSuite...

On the Edit rota pop-up, tick to enable Expiry Reminders and Save the changes. Repeat for other rotas as required.

Similarly, designated ministry overseers can also enable expiry reminders for the rotas they oversee in My ChurchSuite. Access the rota settings by clicking Edit rota...

On the Edit rota pop-up, tick to enable Expiry Reminders and Save the changes.