Rota expiry reminders

Despite your best efforts to plan rotas to expire at a time when life is quieter, the reality is that there's rarely a quiet time! To help, ChurchSuite can send an automated rota expiry reminder notification to ministry overseers.

To do this, each day we detect published rotas that are expiring in 1, 2 and 4 weeks from the current date. We then look for published rotas from the same ministry and site, matching the same serving times and the same service. If we find any rotas matching those criteria, we deem them to be the follow-on rotas and don't send a reminder. If no follow-on rota is detected a Rota Expiry Reminder notification is sent to the ministry's overseers.

Enabling rota expiry reminders

Expiry reminders are enabled on a rota-by-rota basis in the rota's settings. Access the rota settings by clicking Edit when viewing a rota in ChurchSuite...

On the Edit rota pop-up select to enable Expiry Reminders and Save Changes. Repeat for other rotas as required.

Similarly, ministry overseers can also enable rota expiry reminders in the My Rotas section of My ChurchSuite. Access the rota settings by clicking Edit when viewing a rota in My ChurchSuite...

On the Edit rota pop-up select to enable Expiry Reminders and Save Changes.

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