Sharing published forms
In this article
Accessing a Form Page URL
Adding a form to a page on your website
Sharing a QR code
Having built the perfect form, you'll now want to share the form and begin collecting responses. Depending on the form's settings - public, private or anonymous - and the intended audience, you can easily share forms in a variety of ways:
- Use the Send Invite workflow to share any form with specific recipients already in your Address Book or Children module in ChurchSuite. This method has distinct advantages, enabling you to track each invitee's response status and providing invitees with a great user experience, as the details are pre-populated in their response (where smart-linked fields have been used). See the related support article on Sending form invitations.
- Share the Form Page URL for public forms, such as on WhatsApp, social media pages, or in your email communications. A form page URL cannot be shared for private or anonymous forms - responses are only permitted by people who have been sent a form invitation.
- Embed a form or a Form Page link on a page on your website.
- Share the form's unique QR code in your communications.
Good to know!
Unsubmitted responses are retained in the respondent's browser for 24 hours. This means a respondent can start completing a form, close their browser or navigate away from the form, and then return to it up to 24 hours later and continue completing the form.
Accessing a Form Page URL
From a published Public Form View, click Go to form.
The Form Page opens in your browser. Copy the URL from your browser. This public-facing URL can now be pasted and shared in your various communication channels - social media, email and website links.
Adding a form to a page on your website
Following the previous section on the form page URL, you can easily add a link to a form on your website, perhaps using an image, a button, or a text element, and add a hyperlink to the form's URL. We'd suggest embedding a button on your website that links to the form page.
Embedding a form on your website (iFrames)
We no longer recommend that you embed forms in an iFrame in websites as many web browser's security features stop an embedded form from being submitted correctly. For customers who have embedded a form on their website, you will see a "Go to Form" button displayed instead of the form when using a web browser that is not compatible with embedded forms.
Sharing a QR code
A great way to share your new form is to use the unique QR code available from the More menu:
All you need to do is copy the image or save it to your own device - right-click on the image to access the options:
Once generated, you can add the QR code to your email communications, printed flyers or even the weekly notice slides at the beginning of your services. Anyone with a smartphone can then scan the image to access and complete the form.