Adding new children through My ChurchSuite

Making sure that the details you have for the children in your church are accurate and up-to-date helps to ensure their safeguarding and keeps your children workers informed about how best to look after the children in their care.

The member-facing My ChurchSuite enables parents to keep their children's details up to date, and subject to your Children module My ChurchSuite Options, parents are also able to add new children through the My Children section within My ChurchSuite.

Review your settings

Before parents can add details of a new child, you must first decide to who you wish to make this functionality available. Begin by heading into the Children module's settings by clicking the cogwheels icon in the top right-hand corner of the module. From the My ChurchSuite Options tab locate the Settings section. Click Edit to make changes.

On the Settings pop-up ensure that My ChurchSuite access is enabled - the My Children section is not shown for any parent if disabled. Finally, choose your preferred setting for Adding Children...

There are three Adding Children options for who can add new children: -

  • Allow anyone to add their children (the default)
  • Allow existing parents to add additional children
  • No one can add new children

If you choose to retain the default setting and Allow anyone to add their children, any contact in your Address Book with My ChurchSuite access will be able to add a new child.

If you choose to Allow existing parents to add additional children, the My Children menu will only be visible to existing parents that already have one or more linked children. The Add child button is available for them to add further children. The My Children section is not visible to anyone who is not already a parent.

If you select that No one can add new children, the My Children menu will still be visible to existing parents with linked children, but the Add child button will not be shown. The My Children section is not visible to anyone who is not already a parent.

The parent user experience when selecting Add child is that a pop-up is opened for them to enter all of the relevant details for their child - contact details, medical and additional needs information, communication options, and photo/video consent. Clicking Save adds the new child profile to your Children module, linked to their primary parent in the Address Book (and to their other parent by virtue of a linked spouse/partner relationship). The new child is not auto-added to any groups.

Top tip! Pastoral sensitivity

For some people, seeing a My Children menu item each time they access My ChurchSuite may be a painful experience for those that don't yet have children or who may be unable to have children. A more pastorally-sensitive option might be to choose Allow existing parents to add additional children. This setting means that only parents with existing children will see the My Children menu option, and those with no linked children will not see the My Children menu option at all. This does however mean that first-time parents will need to contact the office if they wish to have their child's details added. Once added, the My Children menu option will then be available to them as an existing parent and they'll be able to add further children in the future.

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