Subscribe to your ChurchSuite calendar and bookings using iCal feeds

ChurchSuite's Calendar module is a fantastic tool that lets you easily plan events that are happening in the life of your church, record holiday and annual leave for your Users, and so much more. To help stay in the loop, Users can subscribe to calendar feeds of your church's events, leave and bookings, so that they can see each of those things in their preferred personal diary application - as you make changes in ChurchSuite, people's diaries remain up to date.

Important

These instructions are for sharing an iCal feed of your Calendar Module calendar, which may include events that are not intended to be visible to non-users such e.g. staff leave, events with visibility turned off, etc. This functionality is therefore intended to be only be made available to your ChurchSuite account Users - not church members, or web site visitors.

To share your public-facing church calendar visible with church members or on your web site, either:

  • Enable the My Events section of My ChurchSuite, to make your public-facing events calendar visible to church members - only events set as Visible in My ChurchSuite are displayed, or
  • Use the Calendar Embed functionality to embed your public-facing calendar into your website - only events set as Visible in Embed are displayed, or
  • Use or redirect interested subscribers to a generic, public-facing iCal feed in the following format:

    webcal://yourchurchsuiteaccountid.churchsuite.co.uk/ical/embed.ics

    This iCal feed has the identical functionality as Calendar Embed, and will only include events marked as Visible in Embed. It excludes system events such as user holidays, annual leave and bookings. Note, however, for multi-site churches, this is an 'all sites' feed; it's not possible to subscribe to a site-specific public-facing church calendar.

Mac Calendar

Head into the Calendar module. Scroll down to the bottom of the page and click Subscribe to feed (iCal).

Assuming Mac Calendar is the default calendar application on your device, Mac Calendar is launched and you are asked to confirm you want to create the feed subscription. Click Subscribe.

Supply a suitable Name for the subscription and set how often you Mac Calendar to Auto-refresh and pick up changes made in ChurchSuite. ChurchSuite regenerates updated iCal files every hour on the half hour. Once you're happy with your selected settings, click OK.

That's it - you're done! Your calendar will automatically refresh as you add new events in through ChurchSuite.

Google calendar

Google feed sync issues

As you'll see from the many online forums, Google has repeatedly experienced issues with their feed syncing, resulting in changes to feed files not being picked up by Google and therefore not reflected in people's Google calendars. While ChurchSuite regenerates updated google feed files and iCal files every hour, Google's systems, which only check for updates once every 24 hours, have been experiencing ongoing issues that they resolve and then it breaks again a little while later. If you are experiencing changes made in ChurchSuite not showing in your Google Calendar, try subscribing to the ChurchSuite iCal feed in an alternative calendar, like Outlook, to see if the ChurchSuite changes are showing as you would expect. If they are, this will confirm that the issue is with Google.

As with the Mac calendar, begin by going to the Calendar in ChurchSuite. Then, scroll down to bottom of the page and select Subscribe via Google Calendar.

Assuming Google Calendar is the default calendar application on your device, ChurchSuite will launch Google Calendar in a new browser tab (you may be asked to log into Google Calendar). A confirmation message gives you the option to now add your ChurchSuite calendar to your Google calendar. Note that Google only update calendar subscriptions every 24 hours.

Subscribing to just the Leave calendar

Following the same principles outlined above for iCal feeds and Google Calendar subscriptions, head into the My Leave section of the Calendar module. Scroll down to the bottom right-hand corner of the list of leave entries and click to subscribe as appropriate for your device's calendar application as outlined above.

Subscribing to particular event categories

Following the same principles outlined above for iCal feeds and Google Calendar subscriptions, head into the Categories section of the Calendar module. Select a category from the list and scroll down to the bottom right-hand corner of the category event list and click to subscribe as appropriate for your device's calendar application as outlined above.

Subscribing to your list of bookings

Following the same principles outlined above for iCal feeds and Google Calendar subscriptions, head into the Bookings section of the Bookings module. Scroll down to the bottom right-hand corner of the bookings list and click to subscribe as appropriate for your device's calendar application as outlined above.

Subscribing to particular booking types

Following the same principles outlined above for iCal feeds and Google Calendar subscriptions, head into the Types section of the Bookings module. Select a type from the list and scroll down to the bottom right-hand corner of the Type's bookings list and click to subscribe as appropriate for your device's calendar application as outlined above.

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