Event categories

Categories make it easy to group together your organisation's events; and for a busy calendar, it's then easy to filter by category to see just the information you need. Let's see what you can do with Categories.

Overview of categories

Every event added to the Calendar module must be assigned to a Category. An event can only be assigned to one category; however, there's no limit to the number of categories you can have. Events display on the calendar in the category's colour. You can also assign a brand to a category so that all event pages and communications for events within that category sport your chosen brand logo, emblem and styling - ideal for giving your youth ministry events a consistent branding.

Categories have a 'status' - active categories can be archived when no longer needed, and set active again. Only active categories can be selected when adding or editing events. Within the Connect Event List, Embed (calendar and featured events) and My ChurchSuite (My Events) an archived category will appear in the category filter list if there are events for that category currently in view. Each of these systems will build the filter list according to the events that are being displayed, rather than displaying a full list of all active categories at any time.

When deleting a category you will be required to re-assign past and future events to an alternative category - deleting a category will never delete that category's events. Deleted categories show in the Deleted categories report.

Add a category

To add a category, head into the Categories tab and select Add category:

Give your category a suitable name, one that others will easily understand the purpose of. It may be helpful to remember that categories will always be listed alphabetically and cannot be reordered.

Next, select the Colour for your category. The category Colour affects how the event is displayed on the ChurchSuite calendar, in the Events List in Connect, in the My Events list in My ChurchSuite as well as on the embedded calendar and featured events feed. 

Select the  Colour option; as you click the box, a number of preset colour options will appear. Select as desired or type your own hex colour code.

Can't find the colour you want?

You don't actually have to select one of the preset colour options - you can type any hex colour code into the box. A great way to find the right colour code for the colour you want is Adobe's "Kuler" tool.

Finally, select the Brand you wish to use for this Category. See the related support article for how to create a brand. Once created, you can assign a brand to an event category so that the public-facing event pages, event check-in pages, event communications and sign-up confirmation emails of all events in that category sport the brand.

Click Save. The category's view page opens. You can return to this view page at anytime to edit the category in the future or, from the More menu, select to add the category to a Google or iCal feed, to Archive the category or Delete it entirely.

Edit a Category

You can easily return to edit a category at any time - perhaps to update the Brand used or change the category colour. Simply navigate to the Categories section of the Calendar module. Select Edit from the Action menu on the right hand side of a category in the list.

Archiving a category

Active categories can be archived when they are no longer needed and set active again should you wish to reinstate a category - for example if your organisation changes how you wish to categorise events but don't want to update historical events.

Archiving a category does not remove it from existing events, however an archived category will not appear in the 'Category' drop-down list when adding an event.

You can switch View between Active and Archived categories from the Categories section of the Calendar module.

To reactivate an archived category select Set as active from the Action menu on the right-hand side of a category in the Archived list.

Deleting a category

Since events (past, present and future) are always linked to a category, deleting a category will require you to reassign those events to an alternative category before deletion is possible. We make that process easy to do. From the Categories section of the Calendar module, select Delete from the Action menu of a category in the list.

...or click  Delete, surfaced when hovering over the More action on the category's "View" page.

To avoid loss of event data - including event sign-ups, tickets, ticket payments, sign-up question responses, check-in data, etc - when deleting a category the user is prompted to select an alternative category for associated events, past and future, to be transferred to. A series of warnings prevent accidental deletion of Categories without reassignment of associated events...

Once you have confirmed, click Delete. ChurchSuite will re-assign all associated events, past and future, to the alternative category before finally deleting the old category and briefly displaying a success message.

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