Event categories

Categories enable you to group your organisation's events, making it easier to filter a busy calendar by category to see just the information you want. Let's see what you can do with Categories.

Overview of categories

Every event added to the Calendar module must be assigned to a Category. An event can only be assigned to one category, however, there's no limit to the number of categories you can have. Calendar module users will see events shown on the calendar in the category's colour. You can also assign a Brand to a category so that event pages and communications for events within that category sport the brand logo, emblem and styling - ideal for giving your youth ministry events consistent branding.

Categories have a Status. Active categories can be archived when no longer needed and set active again. Only active categories can be selected when adding or editing events, however, event lists in My ChurchSuite, Connect and Embed will continue to show events in an archived category.

When deleting a category you will be required to re-assign existing events - past and future - to an alternative category, as events require a category. Deleting a category will never delete events.

Adding categories

Head into the Categories section of the Calendar module and click Add category.

Give your category a suitable Name, one that others will easily understand the purpose of. It may be helpful to remember that categories are listed alphabetically and cannot be further ordered.

Select the category Colour, which determines the colour of the event on a calendar for Calendar module users and the website Embed calendar. Choose a preset colour from the drop-down list or type a preferred hex colour code. A great way to find the right hex code for the colour you want is Adobe's "Kuler" tool.

Finally, optionally select a custom Brand to use for events that will be assigned to this Category. See the related support article on Creating Brands. Assigning a brand to an event category brings the brand logo and colour styling to the public-facing event pages, event check-in, event communications and sign-up confirmation emails. Click Save.

The category "View" page is shown. You can return to this view page in the future to Edit and make changes to the category. Note the More actions for module users to Subscribe to a Google or iCal feed of the category's events, or Archive or Delete the category.

Managing categories

The Categories section lists Active categories, but you can switch to view Archived categories. Active categories can be archived and, if necessary, later Set as Active again.

You can also Delete unwanted categories. However, since all events must be assigned to a category, deleting a category will require you to first reassign existing past and future events to an alternative category - preserving the events and any related tickets, event questions, sign-ups, invites and check-ins. If you still wish to proceed, select Delete from the Categories list (above) or the More action on the category "View" page.

On the Delete category pop-up choose a new Category - this option is only shown if there are past or future events linked to the category - and click Delete to complete the process.

Finally, the category "View" page shows a curated list of Future events assigned to the category. You can switch to view Past events and Search for events within a long list. From this list, note the actions to View, Duplicate, Edit, Delete or Cancel events directly from the list.

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