How to personalise the appearance of your ChurchSuite account

With ChurchSuite, you can easily customise the look and feel of public-facing content, such as your event pages, embed content, My ChurchSuite, Connect, Donate and the Branded Header and Branded Slimline templates used by your email communications. This allows you to add a personalised feel to your content that blends elegantly with your church's existing styling and branding. 

Personalisation also extends to being able to add your church's Data Protection message (privacy notice), which is displayed on all public-facing forms that people might complete as part of submitting their personal data into your ChurchSuite database e.g. visitor check-in, event sign-up, small group sign-up, the newcomer 'My Details' form and Donate.

You can also create custom Brands, perhaps for different departments or ministries in your church. With custom brands you can then select those Branded Header and Branded Slimline email templates when communicating - ideal for sending parent emails branded for your children's ministry.

In this article

Customising your church profile
Adding your privacy notice
Renaming modules to suit your church terminology
Changing the display order of modules
Creating custom brands
Branding event categories
Branding funds
Branding booking types

Customising your church profile

Begin by accessing the “Administrator” tab (located in the top right-hand corner of the page).

Next, click on the “Profiles” section.

From here you will be able to view and update all of the information in your church’s profile - your church's name, timezone and currency (for donations, event tickets and booking charges). 

Using the “Styles” section you can alter the appearance settings of your public facing systems. Changes made in this section will be applied across all public-facing systems including Embed, Connect and My ChurchSuite, and also to your branded and slimline email templates.

To customise the colour of your banner heading, replace the default "ffffff" with the hexadecimal code of the colour that you wish to use. To find the correct hex code for your colour, we recommend using a tool such as Adobe Kuler.

To upload a logo (which will appear at the top of the page in My ChurchSuite, on Event pages, and the Branded Header email template) click the “Choose File” button listed under the “Logo” section and select an image from your library. The image you select should be in JPG or PNG format and scaled to 1000x200 pixels.

To add an emblem for your account (which will appear in your Branded Slimline email template) click the “Choose File” button listed under the “Emblem” section and select an image from your library. The image you select should be in JPG or PNG format and scaled to 200x200 pixels.

To select the default font used in branded emails, choose from the "Email Font" drop-down menu.

The "Email Footer" is default text that is added to the bottom of all the branded emails sent through ChurchSuite. For example, this field could be used for the contact details of your church office, service times or registered charity number.

Click the “Save Changes” button before navigating away from the page.

Adding your privacy notice

You can add your Data Protection statement (known under the GDPR as a Privacy Notice). The data protection statement is made available on all of ChurchSuite's public-facing forms and also in the privacy settings section of the member-facing My ChurchSuite.

Click Administrator > Profile, and locate the Data Protection section on the page. Give your statement a title e.g. Privacy Notice, and copy and paste your privacy notice text into the HTML "Statement" field. You can further format your statement using the HTML tools and embed links and images if you wish.

Your privacy notice is made available on all public-facing ChurchSuite forms through which people may be submitting personal information, including My ChurchSuite (shown below), visitor child check-in, event sign-up pages, small group sign up through embed, newcomer connect through the Address Book embed, and the Connect My Details form.

Renaming modules to suit your church terminology

You may find it helpful to change ChurchSuite's default module names to suit language or terminology that is already familiar to their users . For example, if in your church you call your small groups "life groups" or "cell groups" or "life communities"; this can easily be changed.

To make changes to module names, you will need Administrator access. Click the Administrator menu and select the "Modules" menu. From the option cog menu of a module select "Edit module".

Change the name of the module to your preferred name and click "Save Changes".

The module change is immediate.

Changing the display order of modules

You can change the display order of your ChurchSuite modules in the "Administrator" > "Modules" screen. Simply drag the crosshair handles of a module to change its order value. Changes made are immediately visible in the blue module menu bar at the top of your screen.

Creating custom brands

To create custom brands, head into the Administrator area of ChurchSuite and select the Brands menu.

Select "Add brand".

Give your brand a suitable Brand Name e.g. "Children's Ministry", "Church Events", or "Conferencing". Set the Email Font and add any optional Email Footer text (note this is plain text format and not HTML). Specify your brand Colour, replacing the default hex code with the hexadecimal code of the colour that you wish use. To find the correct hex code for your brand colour, we recommend using a tool such as Adobe Kuler. Finally, upload a Logo and Emblem image, taking note of the file type and recommended image size and proportions.

Save you changes before navigating away from the page.

To see what your new brand looks like, go to any email communication page in ChurchSuite and compose an email (or test by selecting a Preset email). Note that the "Template" drop-down list now shows your newly created Brands, with a Slimline and Header version for each. Select each one in turn and "Preview Email" to see the results.

Branded Slimline example...

...and Branded Header example.

Branding event categories

You can apply custom brands to your event categories in the Calendar module. All public-facing event pages, event sign-up confirmations and emails sent to sign-ups from the event page will sport that category's brand. In this way you can, for example, brand your kid's ministry events differently to your youth ministry events - each event category can have it's own unique branding.

Begin by following the instructions above to add your event category brand in Administrator > Brands.

Next, navigate to Calendar > Categories and edit the category you wish to assign your newly created brand.

Select the appropriate brand from the drop-down list.

Save your changes.

Now, all events assigned to that category will sport that brand on the public-facing event page...

...in event check-in...

...and on event sign-up confirmation emails and any emails sent to event sign-ups.

Branding funds

As with event categories, you can also brand Funds within your Giving module. In this way, you can have fund pages that incorporate the logo and colour styling of the brand; for example you might brand your Food Bank fund with the distinct branding used by that ministry. Building project funds could similarly be branded to match the branding used in your project's promotional materials and communication. Assigning a brand to a fund has the effect of branding Donate, overriding your church's default logo and colour style throughout the user experience. Additionally, fund confirmation emails are sent with a branded slimline template to match the fund brand.

Begin by following the instructions above to add your fund brand in Administrator > Brands.

Next, navigate to Giving > Funds and edit the fund you wish to assign your newly created brand.

Select the appropriate brand from the drop-down list.

Save your changes.

To view your branded fund page (and to obtain a URL link for your branded fund page, perhaps to embed in to your communications or link through to on your website), click "Go to Fund page".

Branding booking types

You can apply custom brands to your customer-facing booking pages and communications. A custom brand can be assigned to a booking "Type" so that all custom-facing booking pages and communications sport that booking type's brand. In this way you can, for example, brand your external/commercial bookings with different branding to your church's internal bookings.

Begin by following the instructions above to add your booking type brand in Administrator > Brands.

Next, navigate to Bookings > Types and edit the "Type" you wish to assign your newly created brand.

Select the appropriate brand from the drop-down list. Save your changes.

Now, all bookings assigned to that category will sport that brand on the customer-facing booking page...

...and on event sign-up confirmation emails and any emails sent to event sign-ups.

...and you can assign a custom-branded header or slimline email Template to your customer booking emails.

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