Using the statistics report to track database changes over time

The Statistics report is often overlooked and yet it contains a wealth of useful data that is automatically recorded and tracked over time. There's a Statistics report in the Address Book and Children module.

Address Book

In the Address Book the Statistics report primarily tracks the size of your Address Book over time, logging a record of the total number of active contacts in the module for each of your sites on the first day of each month.

Scrolling down the page, under the Total Site Contacts graphs (shown above) you'll see that the system also records a snapshot of the size of each of your Address Book Tags too. Using the report's filters at the top of the report you can filter for specific Tags within a range of Dates. Click Generate to apply the filters and update the results.

For multi-site enabled churches, the Statistics report shows the results based on the Site you are viewing as. When viewing as All Sites you'll see total Address Book contacts and the total contacts in the filtered Tags; or you can use the Site Selector to drill down into the data for a single site.

Statistics are automatically added on the first of each month - no user intervention is necessary. This means that at any time you can view the numerical change (growth or decline) in your Address Book size and Tags over time.

When viewing the Statistics graphs for Total Tag Contacts and Total Site Contacts, notice how you can click on any of the Sites or Tags in the graph Key to hide certain sites or tags from the graphs if you wish.


Since the system records statistics for every tag and the tag list for many churches will be quite long,the Tag filter will be especially helpful. Statistics are recorded for both Fixed and Smart Tags. Perhaps there are certain metrics that you might like set up as Smart Tags for the express purpose of monthly statistic reporting? For example, you might create a Smart Tag with conditions for "In a Small Group", "In a Ministry", "Is a Leader", "Is a Member" - and then let the Statistics report do all the hard work of taking a monthly snapshot of each of your measureable metrics.

Warning - Change of Tag name

When a tag name is changed the statistics for the original tag name remain under the old name and a new set of statistics are created for the new tag name. The original statistics are still available under the 'Deleted tags' lists in the tag filter of the Statistics report.

Children Module

In the Children module, the Statistics report works slightly differently; tracking and logging changes in your Children module Groups. The report's principles are exactly the same as the Address Book.

In the Children module the Statistics report primarily tracks the size of your Children module over time, logging a record of the total number of active children in the module for each of your sites on the first day of each month.

Scrolling down the page, under the Total Site Children graphs (shown above) you'll see that the system also records a snapshot of the size of each of your Children Module Groups too. Using the report's filters at the top of the report you can filter for specific Groups within a range of Dates. Click Generate to apply the filters and update the results.

For multi-site enabled churches, the Statistics report shows the results based on the Site you are viewing as. When viewing as All Sites you'll see total Children module children and the total children in the filtered Groups; or you can use the Site Selector to drill down into the data for a single site.

Statistics are automatically added on the first of each month - no user intervention is necessary. This means that at any time you can view the numerical change (growth or decline) in your Children module size and Groups over time.

When viewing the Statistics graphs for Total Group Children and Total Site Children, notice how you can click on any of the Sites or Groups in the graph Key to hide certain sites or groups from the graphs if you wish.


Statistics are recorded for active groups only.

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