Tracking small group membership

Central to ChurchSuite is the ability for leaders and pastors to be able to stay on top of the spiritual journey and pathways of members. A helpful indicator of spiritual health is small group membership and attendance. To help understand the effectiveness of small group ministry we've provided extensive reporting so that you can visualise the movement of people in and out of small groups.

Members list

The Members area of the Small Groups module enables you to visualise a list of members for each group. Use the Filters feature to refine the list by Status, Cluster, Group, Role or Labels to get the right level of detail that you want for just the right selection of groups.

Recent Changes report - Joined group & Left group

In the Reports section of the Small Groups module, in the Members reports section, is the Recent Changes report.

This report can be filtered to show All Groups (the default), a particular selection of Groups or groups within selected Clusters, within a range of Dates. The report can also be further filtered by Contact Tags, perhaps to view just those in your "Members" tag. A Change filter provides filtering for Joined group or Left group. Click Generate after changing the filters.

Multi-Group members

Using the "Multi-Group Members" filter in the Members area, you can view a list of those who are (or who are not) in multiple small groups.

Engagement report

The Engagement report is a useful way of visualising monthly group engagement over time within a range of dates. Filtering by Labels you can see just your 'Bible study groups" or perhaps your "Activate-style" groups.

Importantly, the report looks at both group members and visitors. Visitors are calculated as the difference between the total in attendance for each group and date vs. the total members "ticked" as being in attendance for each group and date. For example, a group with 12 "ticked" group member attendees and a total attendance of 15 is deemed to have 3 visitors in attendance. A more comprehensive explanation of the Engagement report can be found in the related support article on Small group attendance.

Not in a Group

An important part of exploring the engagement of your contacts with your small groups is recognising those who are not currently in a group. The Not in a Group reports allow you to explore this, either as a list:

...or as a map:

Both the list and the map can be filtered by Groups status, Labels and Contact Tags.