Tracking small group membership

Central to ChurchSuite is the ability for leaders and pastors to be able to stay on top of the spiritual journey and pathways of members. A helpful indicator of spiritual health is small group membership and attendance. To help understand the effectiveness of small group ministry we've provided extensive reporting so that you can visualise the movement of people in and out of small groups.

Recent Changes report - Joined group & Left group

In the Reports section of the Small Groups module, in the Members reports section, is the Recent Changes report.

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This report can be filtered to show All Groups (the default), a particular selection of Groups or groups within selected Clusters, within a range of Dates. The report can also be further filtered by Contact Tags, perhaps to view just those in your "Members" tag. A Change filter provides filtering for Joined group or Left group. Click Generate after changing the filters.

Group Members report

The Group Members report enables you to visualise a list of members for each group. Filter the report by Groups, Meets on meeting day, Clusters, Roles, group member Status, Contact Tags or Labels to get just the right level of detail that you want for just the right selection of groups. Click Generate after changing the report filters.

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Multi-Group Members report

This report shows details of everyone who belongs to more than one group. The report statistics show you the total number of people (contacts and children) in your account for the "Site" being viewed and the proportion of people in an active group and multiple active groups. The report can be further filtered for Future or Active & Future groups.

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Engagement report

The Engagement report is a useful way of visualising monthly group engagement over time within a range of dates. Filtering by Labels you can see just your 'Bible study groups" or perhaps your "Activate-style" groups.

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Importantly, the report looks at both group members and visitors. Visitors are calculated as the difference between the total in attendance for each group and date vs. the total members "ticked" as being in attendance for each group and date. For example, a group with 12 "ticked" group member attendees and a total attendance of 15 is deemed to have 3 visitors in attendance. A more comprehensive explanation of the Engagement report can be found in the related support article on Small group attendance.

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