Tracking small group membership

Central to ChurchSuite is the ability for leaders and pastors to stay on top of the spiritual journey of church members. One helpful indicator of spiritual health is small group membership. To help, we've provided extensive reporting to enable churches to monitor and track the movement of people around small groups.

In the Small Groups module >Reports, in the 'Members' report section is the Recent Changes report.

This report can be filtered to show 'All Groups', or a particular selection of groups, or groups within a particular cluster, for a given range of dates. The report results can be further filtered to show just those members who have left or joined groups, and/or those members in a particular Tag. Clicking on a report column heading allows the results to be sorted as you wish. The report can be printed, downloaded to PDF or CSV file, and you can communicate directly with the contacts displayed in the report results.

The Group Members report is also useful for seeing a list of members in each of your small groups. Filter the report by group(s), meeting day, cluster, roles, group member status, "contact" Tags or "small group" Tags. Click "Generate" after changing any of the report filters.

The report shows everyone currently in a matching group, along with their contact details, the date they joined, any roles assigned within the group and the member status within the group, and all grouped under each group's name, group-by-group. The report includes all contacts and children that have an 'active' or 'pending' (but not 'archived') contact status within the Address Book or Children module.

The Monthly Engagement report is a useful way of creating graphs of the monthly engagement of small groups over time within a range of dates. Filtering by group tags you can see just your 'Bible study groups" or perhaps you "Activate-style" groups. Helpfully the report looks at both group members and visitors (visitors are calculated as the difference between the total group attendance for a date and the total group members "ticked" as being in attendance on that date - for example, a group with 12 "ticked" attendees and total attendance of 15 on a given date is deemed to have 3 visitors in attendance).

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