Event overseer functionality in My ChurchSuite

Designated event overseers have additional functionality available to them in the My Events section of My ChurchSuite in respect of any events that they oversee. This means that they can access certain event-related information without needing User access to the Calendar module.

Overseers are first assigned by a Calendar module User on an event's "View" page. Click Add overseer.

On the Add overseer pop-up, search and select the person you wish to designate as an overseer.

Optionally tick the Notify of Sign-ups option if you wish this overseer to receive sign-up notifications when people sign-up for the event. If the event is part of a sequence you'll also have the option to Update sequence, which which will add the overseer to all events in the sequence. Click Save to add the new overseer.

The event's "View" page is updated accordingly. You can use the Add overseer option to add further overseers if you wish. Notice the Edit and Remove actions on the Action menu next to each overseer - the Edit action allows you to change the Notify of Sign-ups setting and apply that change to other events in the sequence if you wish.

Now, overseers with My ChurchSuite access are able to view the list of people who have signed up for the event they oversee from the event's page in the My Events section.

Scrolling down the event page is a list of the event Sign-Ups, showing the Name, contact Details, Notes, Ticket and the payment status of each sign-up's ticket.

Clicking on a sign-up in the list will open a pop-up window showing the sign-up's contact details and their sign-up question responses.

At the top of the Sign-Ups list is a Sign-Ups button enabling overseers to download the list of sign-ups (contact details, ticket information and event question responses) to a CSV file.

Note that it is not possible to communicate with event invitees or sign-ups from within My ChurchSuite - that functionality can only be done from within your admin-facing system by a User, sending from an authorised user email account and so that sent communications are appropriately logged

Overseers are also able to click to run Event Check-In. See the related support article for further information about this feature.

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