Event overseer functionality in My ChurchSuite

Designated event overseers have some additional functionality available to them in the My Events section of My ChurchSuite in respect of the events that they oversee. This means that they can access certain event-related information without needing User access to the Calendar module.

Overseers are assigned by a Calendar module User on an event's "View" page. Click Add overseer.

On the Add overseer pop-up, search and select one or more overseers as appropriate.

The event's "View" page is updated accordingly.

Overseers with My ChurchSuite access are then able to view the list of people who have signed up for the event they oversee. From their Home page click through to the My Events section.

On the event's "View" page in My ChurchSuite for an event they oversee is a list of the event Sign-Ups, showing the Name, contact Details, Notes, Ticket and the payment status of each sign-up's ticket.

Clicking on a sign-up in the list will open a pop-up window showing the sign-up's contact details and their sign-up question responses.

At the top of the Sign-Ups list is a Sign-Ups button enabling overseers to download the list of sign-ups (contact details, ticket information and event question responses) to a CSV file.

Note that it is not currently possible to communicate with event invitees or sign-ups from within My ChurchSuite - that functionality can only be done from within your admin-facing system by a User.

Overseers are also able to click to run Event Check-In. See the related support article for further information about this feature.

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