Event overseer functionality in My ChurchSuite

Designated Overseers have additional functionality available in the My Events section of My ChurchSuite in respect of the events they oversee. They can access certain event-related information and event features without needing User access to the Calendar module. For an event to be visible to an overseer in My ChurchSuite the Show in My ChurchSuite visibility option must be enabled in the event settings. For further information about assigning overseers, see our related support article on Adding Events.

Overseers with My ChurchSuite access can view the list of people who have signed up for the event they oversee from the event page in the My Events section by clicking on the Sign-ups tab. The list shows the name, contact details, notes, ticket and the payment status of each sign-up.

Clicking on a sign-up opens a pop-up showing full details and sign-up question responses.

The event overseer is also able to Download a CSV file of sign-ups.

Note: it is not possible or intended for Overseers to communicate with invitees or sign-ups from within My ChurchSuite - that functionality can only be done by a Calendar module User, sending from an authorised User email account, so that sent communications sport your organisation's email domain identity, are appropriately logged in ChurchSuite, and replies directed back to a managed account in your email domain.

And finally, Overseers can access Event Check-In to record attendance at their events. See the related support article for further information about this feature.

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