In this article
Introduction to plan pages
While module Users will typically work on their Plans within the Planning module, at some point they'll want to share their plans with others, including those serving on the plan. In many contexts, Plans may be subject to change - there's an inherently collaborative process to creating plans, and it's not uncommon for plan people or plan items to move around. With this in mind, each published plan has a Plan Page URL that can be shared with everyone who needs to know what's going on. The Plan Page is read-only, viewable in a browser on any device (without requiring any special authentication) always shows the latest version of the plan.
Plan Pages can be shared by email - either to those on the plan (where plan items are linked to rotas) or to those outside your church or organisation, such as a visiting guest speaker or a catering company providing food for your event.
Just as when viewing plans in the Planning module, the Plan Page contains full details of the running order including the names of people assigned to each item on the plan, and any files linked to the plan (e.g. chord charts, a sermon PowerPoint). Essentially, your 'visuals' and worship team have everything they need in one place!
Publishing a plan
A Plan Page cannot be viewed or shared until it has first been Published. From a Draft plan "View" page click to Publish.
Note also that you can Publish multiple selected plans using the Batch Actions in the Plans section of the module.
Previewing the plan page
You can preview the Plan Page. From a plan "View" page click Go to plan page.
The Plan Page opens to view in a new browser tab on your device, showing full details - the plan name, date, start time, and timeline. Hovering over items on the timeline surfaces details of each item and a real-time progress line moves across the timeline to help you visualise whether you're running on time.
Plan items are expandable (collapsed by default), giving further details, including any people linked to the item and any linked files being shared within the plan. In the example below, expanding a Song item surfaces further details about the song including the key, tempo, Spotify and Video rehearsal links and any linked files that are downloadable, like chord and lyric charts.
Where a plan page includes linked files, clicking on any file opens a Plan Page File Viewer listing all the linked files on the left and a file view on the right. Typically the file list will be song files, such as chord and lyrics charts. PDFs and compatible chord chart files can be previewed with supported transposable file types including OnSong and ChordPro (.onsong, .chordpro. & .chopro) shown in a transposable view in the original file's Key and the option to Transpose.
Sharing the plan page
From a plan "View" page select Send plan.
Select the Options to be included in the email. Options include plan people, linked files, any question responses for plan items (e.g. key, tempo, artist, CCLI number etc) and the plan page link (embedded as a "More information" button in the email body). While the Plan Page embedded into the email will only contain the selected options, the actual Plan Page will contain all options. Click OK to preview the email.
The Send email preview is displayed. Make any further customisation you wish to add. Click Preview Email...
The Recipients list is pre-populated with any plan people specified in the plan. Recipients can be added or removed if desired - only people in the Address Book and Children module can be selected as recipients. Click Send Email to send the plan.
The sent plan is logged against each recipient's Communication log on their profile page in the Address Book and Children module.
Exporting plans to MediaShout
Organisations using MediaShout as their chosen presentation software can easily export a plan to a MediaShout (version 6 format - support for version 7 will follow in the future when it's available for both Mac and Windows). Opening that file in MediaShout will populate all the plan items, ready for you to Insert lyrics, bible verse, liturgy and text against the appropriate plan items for your service or event. Here's how...
Working from a plan "View" page select Download MediaShout from the More actions menu.
Follow the on-screen instructions to save the MediaShout SSC file to your desktop. You'll now need to transfer, share or send the file to the device/computer that runs your MediaShout software.
Working within MediaShout, Open the SSC file (or double-click the file to launch MediaShout and open the file). The plan items are listed in the left-hand column, ready for you to Insert lyrics, bible verses, liturgy or other presentation elements as desired.