My ChurchSuite - My Children

The My Children section is visible to parents/carers whose children have been linked to them in the church database, enabling them to manage each child's details. Parents/carers may also be able to add new children without needing to ask someone in the church office to do this for them, depending on your church's settings.

Selecting My Children from the Menu opens the My Children area:

Child check-in

When there's an active Child Check-in session, the My Children section shows a Check-In QR code that parents/carers can scan at the church's check-in station to get a list of all their linked children to check them in quickly and easily:

Once checked in, parent pick-up passes are shown in the My Children section, too:

Children's details

Primary parents/carers can Edit and manage the details of each of their children.

To do this, click View on the relevant child:

From here, you can review and update your child's details, perhaps adding missing information such as pertinent medical conditions, allergies, additional needs and photo/video consent. Only parents/carers and authorised church/group leaders can view this information – it's not visible to other church members in My ChurchSuite. To update or change your child's details in each section, click the Edit button, update the information you need to and then click Save:

To add a profile image for your child if there isn't one already, click Edit image, then Add:

Choose the image file from your device and click open - your image will be uploaded.

If there's already a profile image present for your child and you wish to change or delete it, click Edit image, then choose the relevant option - Edit or Delete:

Parents/carers

A primary parent/carer of a child can manage the details of the child's parents/carers, as well as adding additional parents/carers.

To manage the details of existing parents/carers, click the action menu (3 dots) to the right of the parent/carer's name and click Edit:

Here, you can edit if the parent/carer is a primary point of contact and define their relationship to the child; remember to Save your changes:

The action menu also allows you to remove a parent/carer if required:

To add a parent/carer linked to a child, click Add:

Next, choose if the person is In My ChurchSuite or Not in My ChurchSuite. If a parent/carer is in My ChurchSuite, you can search and select them in the Person field:

If they are not in My ChurchSuite, enter the relevant details and communication preferences:

Lastly, select if the parent/carer is a Primary point of contact, along with the Relationship type, and click Add:

Communication options and Privacy settings

When editing a child's details, primary parents/carers can set Communication options, opting their child into or out of receiving church communications and/or rota reminder communications. Do remember that opting out will prevent your church leaders from being able to keep in touch with the child by these methods, meaning they may miss out on important church communications! Typically, churches only communicate with parents/carers about children but as children get older, it may be that your church copies your teenagers into communications - speak to your church if you have questions about how they'll communicate with parents/carers and young people.

Click Edit to review and update your child's communication details and options:

Don't forget to click Save to save your changes:

While your child's details are never visible to anyone outside of your church, or in the Search for Others area in My ChurchSuite, your child's Privacy settings enable you to choose which of your child's basic contact details you are happy to be visible to other members of your church when your child is a member of their Small Group or serves on a rota. Note that only your child's address, mobile and email can be set visible – other personal details, such as their date of birth or additional information, are only ever visible to you. Click Edit to review and update your child's privacy settings:

Don't forget to Save your changes:

Photo/video consent

Depending on your church's settings, you may be able to view or manage your consent to allowing your child's photo to be used internally to the church and externally.

Additional information

Depending on the settings chosen by your church, you may also be able to view and/or update some additional information. This may include your child's medical information, additional needs, doctor and school details and so on.

Follow the same pattern of clicking Edit, updating the information and clicking Save.

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