Adding children to groups
A key feature of the Children module is how easy and intuitive it is to set up and manage your age-based groups for children and young people, assigning them to groups with ease, but also processing them into their next eligible groups as they get older. Before you can assign children to a group, you will first need to add groups for each of your gatherings - see the related support article: Gatherings and groups for children
In this article
Adding children groups from a child profile page
From the Groups tab of a child's profile, click Add to group.
On the Add to group pop-up, choose the appropriate Gathering. For children with a date of birth, the correct Group for the child is automatically selected based on the group age entry criteria specified for the gathering. For children without a date of birth specified, you will need to manually choose the appropriate group. Click Save.
A child can only be assigned to one group in each gathering, but they can be assigned to multiple gatherings if that's applicable. You can return to the Groups tab of a child's profile at any time in the future to manually Move them to a different group in the same gathering or to Remove the child from a group in a gathering. We've also produced a separate support article on Processing children into new groups as they get older.
Adding children to groups from the group page
You can add children directly to groups from a Gathering "View" page. Working within the Groups section of the Children module, click on a gathering Name.
On the Gathering "View", either click on a group Name in the list or choose a Group from the list.
From the Children tab for the selected Group click Add member.
On the Add member pop-up, search and select a child's name - multiple children can be added in the same pop-up. You can also search and select by tag to add multiple children. Click Save.
If any of the selected children belong to another group in the gathering, they will be moved from that group and added to the selected group - a child can only belong to one group in each gathering.
Bulk-adding children to groups not yet in a gathering
The Not in Gathering report enables you to identify children not in a selected Gathering and add them to their appropriate group.
From the report, select a Gathering from the list and click Generate to view the matching results.
The report lists any active children that are not currently assigned to a group in the selected Gathering. The Suggested Group is based on each child's date of birth and the Group age entry criteria for the Gathering. Where a child has no date of birth, no Group can be suggested. Click +Add to [group name] to add children to their suggested groups as appropriate.
Top Tip! Child Check-In System
When using ChurchSuite's Child Check-In system, checked-in children not already assigned to a group are automatically added to their appropriate group in the active session's Gathering. As long as the child has a date of birth from which their age is derived, ChurchSuite will match the child to the appropriate group.