Delete an event from your calendar
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What happens when an event is deleted?
Deleting an event will remove that event from your Calendar in ChurchSuite. The event will cease to be visible in My ChurchSuite, Embed and Connect > Event List. The event is also deleted from iCal feeds that event was previously part of (iCal feeds are refreshed daily, so a deletion isn't instant). All event sign-ups, tickets, questions, and question responses are also deleted.
For sequence events where Sign-up to the sequence is enabled, deleting one date in the sequence will retain the tickets, questions, responses and signups against the remaining dates in the sequence, and will continue to do so until the final date in the event sequence is deleted; at which point all event information will be deleted as described above.
When deleting an event or event sequence that has linked bookings, you can optionally delete the linked booking(s) too.
Deleting an event is irreversible - deleted is deleted! - so exercise caution.
Deleting an event
When viewing an event in the Calendar module, you can delete it by simply click the Delete button in the top right hand corner of the event's "View" page. This will delete this single event instance.
Similar to above, when viewing the Events list in the Calendar module, you can delete an event by selecting Delete from the cog action menu on the right-hand side of the list. This too will delete this single event instance.
In both the above methods, if the event is part of a sequence, the remaining dates in the sequence are unaffected. The User is first asked to confirm the event is to be deleted. Tick the box and click Delete Event.
The Confirm delete event confirmation is displayed explaining what will be deleted - the checkboxes shown will depend on the event data - for example, if there are no sign-ups, or if there are no tickets, or if there are no linked bookings, those options will not be shown. If the event has a linked booking, you can optionally delete the linked booking too - or your internal workflow might be to leave the booking in place and manually set the booking as cancelled, preserving the booking data in the Bookings module. Once you are happy to proceed, type I CONFIRM and click Delete Event.
Deleting multiple events
When viewing the list of Events you can easily select and delete multiple events, perhaps using Search or Advanced Search to further filter the list to locate the events you wish to delete.
Having selected the events to be deleted, select Delete from the batch Actions menu.
The Delete confirmation lists the selected events, with the option to Delete linked booking(s) for the selected events too. Type I CONFIRM and click Delete to complete the process. The batch delete workflow will follow the same processes as outlined in the previous section - all tickets, sign-ups (paid and free), custom questions and responses will also be deleted.
Deleting a sequence of events
To delete multiple dates of an event sequence, or even the entire event sequence, click through to the event "View" page for any date in the sequence and select View sequence from the In this sequence action cog menu in the top right corner of the event page...
A filtered list of Events for that sequence is displayed - note that the View is Future dates, but you can also switch to view Past dates if you wish.
Using the checkbox next to each date in the sequence select the dates to be deleted (or select all), and then select Delete from the batch Actions menu.
The Delete confirmation prompts you to confirm the deletion, with the option to also Delete linked booking(s). Type I CONFIRM and click Delete to complete the process. The batch delete workflow will follow the same processes as outlined in the earlier section - all tickets, sign-ups (paid and free), custom questions and responses will also be deleted. If Sign up to the sequence has been enabled, tickets, sign-ups, custom questions and responses will be moved to the first remaining event in the sequence - if all events in the sequence are deleted, all tickets, sign-ups, custom questions and responses will be deleted too.
If you wish to delete Past events too, switch View from Future to Past events and repeat the above process of selecting past sequence event dates and using the Delete option on the batch Actions menu.
Deleted events report
The Deleted Events report in the Calendar module's Reports section can be used to filter a list of events that have been previously deleted within a range of dates, including a note of the user that processed the deletion and the date and time of the deletion. Deleted events cannot be reinstated.