Rota notes

You can easily add one-off notes to rota dates - ideal for recording important information that needs to be communicated to those serving on that rota on that date. For example, to remind the Set-Up Team rota members about a need for additional reserved seating for an upcoming child dedication, or noting the name of a guest/visiting speaker on a Preaching rota where the guest/visiting speaker isn't in your Address Book or Preaching ministry.

A rota note supports the inclusion of URLs, perhaps to a linked file. URLs in rota notes are clickable, ideal for redirecting a rota member to a file stored in a third-party file storage solution like Google Docs, DropBox, or iCloud.

Rota notes added in ChurchSuite or My ChurchSuite are shown on all rota reports including the Overview report and are shown in rota reminder emails.

Adding/editing rota notes in ChurchSuite

From a rota 'View', click the date Actions in the top-right corner of a rota date and select Edit.

On the Edit pop-up, add or edit your important information in the Note field and click Save.

The rota note is added.

Adding/editing rota notes in My ChurchSuite

Designated ministry overseers managing their rota in My ChurchSuite can also add rota notes. From a rota date Action in the top-right corner, select Edit date.

On the Edit date pop-up, add or edit your important information in the Notes field and click Save Changes.

The rota note is added.

Rota notes and Service notes

Rota notes are rota-specific, added on a rota-by-rota and date-by-date basis. Rota notes added to one rota are not auto-added to other rotas. If you wish to add notes that surface on multiple rotas you might consider using Service notes, which surface on all rotas assigned to the service. While rota notes are shown unstyled on rota views, service notes are distinguished and styled in italics. See our related support on Service notes for further information.

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