Adding notes to rotas

It's possible to add custom "one-off" rota notes to dates on rotas. This can be really useful for recording important information that needs to be communicated to those serving on that rota date. For example, when you need to let your Refreshments team know they'll need extra supplies for a busy baptism service. You might also use a note to record the name of a guest/visiting speaker on your preaching rota (where the guest/visiting speaker is not in your Address Book).

Adding/editing notes in ChurchSuite

On any date in any rota, select the action cog drop-down menu in the top-right corner of the date.

Select Edit date and type your important information. Click Save Changes to add your rota note to that date.

Rota notes added in ChurchSuite pull through into My Rotas in My ChurchSuite, so your rota members can see them on their rotas there too. And as you'd expect, rota notes also show on all rota reports, including the Overview report and in rota reminders.

Adding/editing notes in My ChurchSuite

On any date in any rota, select the edit icon drop-down menu in the top-right corner of that date.

Select "Edit date", and type your important information. Click "Save Changes" to add your note.

Rota notes added in My ChurchSuite show in the rotas visible in ChurchSuite, so your Rotas module user can see them in their admin-facing view. And as you'd expect, rota notes show on all rota reports, including the Overview report and in rota reminders.

Note about intended functionality

The rota notes feature works on a rota-by-rota basis - rota notes do not automatically push to every rota that shares that rota date. If you wish to add notes that show on all rotas, you should use service notes - service notes show in italics on all rotas for a service. Rota notes allow you to add ministry/rota-specific. In the example above, the welcome team need to know it's a baptism service with lots of visitors expected; but a similar note for the set-up team might be to set out extra chairs.

Still need help? Contact ChurchSuite Contact ChurchSuite