Service notes

In addition to adding rota notes to specific dates on a rota, it's also possible to add date-specific service notes that show on all rotas linked to a service on that date. Service notes can only be added in ChurchSuite - they can't be added in My ChurchSuite.

In the following Service "View" page example - for "The 10.30 Morning Service" for 5th Dec - a service note has been added to reflect the service theme. Service notes could also be used for things like Bible readings.

Service notes are shown on each rota linked to the service (shown in ChurchSuite and My ChurchSuite). Notice that service notes are styled in italics and rota notes are shown unstyled. In this way, you can ensure rota members know the 'big picture' service information and the rota-specific detail.

Service notes are also included in rota and service reports, such as the Rotas Overview report (when Group by 'Service' is selected).

...And in rota reminder emails.

Adding a service note

Working within the Rotas module, click through to the Services section and select a service from the list to View.

On the Service "View" page use the Date selector to navigate to the date you wish to add a service note to. Then, select Edit from the Service note Actions.

On the Edit pop-up type the service Note in the box provided. Service notes support multi-line text and emojis. Click Save.

The newly-added or edited Service note is now shown.

You can use the Edit action on the Service note to make further changes or to remove a note entirely if you wish. Note that service notes cannot be changed when viewing an individual rota (i.e. on a rota "view" page) - they can only be changed from the Service "View".

Reporting service notes

The Service Notes report in the Rotas module's Reports section can be used to quickly filter a list of all service notes within a range of dates for one or more services. Click Generate to apply any filter changes made and to see the matching results.

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