Adding notes to services

In addition to adding rota notes to specific dates on a rota, it's also possible to add date-specific service notes that will be displayed on all rotas for the service for that date. Service notes can only be added in ChurchSuite - they can't be added in My ChurchSuite.

In the following Service "View" page example a service note has been added to reflect the service theme and readings for this particular service date.

The service note displays on each rota for this service (in ChurchSuite and My ChurchSuite). Notice that service notes are shown in italics and rota notes are shown in regular font. In this way you can ensure rota members know the bigger picture service information and the information that's specific to just their date on a rota.

Service notes are also included in rota and service reports, such as the Rotas Overview report (when Group by 'Service' is selected) .

Finally, service notes are included in rota reminder emails.

Adding a service note

Working within the Rotas module, click through to the Services section and select a service from the list to View.

On the Service "View" page use the Date selector to navigate to the date you wish to add a service note for.

Select Edit from the cog action menu located in the Service note box.

Type your service Note in the pop-up Edit note box. Service notes support multi-line text entries and emojis.

Click Save to add the service note.

You can use the Edit action on the Service note to make further changes or clear a note entirely if you wish. Note that service notes cannot be changed when viewing an individual rota (i.e. on a rota "view" page) - they can only be changed on the Service "view" page.

Reporting service notes

The Service Notes report in the Rotas module's Reports section can be used to quickly filter a list of all service notes within a range of dates for one or more services. Click Generate to apply any filter changes made and to se the matching results.

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