All Rotas report in My ChurchSuite

In the My Rotas section of My ChurchSuite - in addition to rota members being able to view their personal upcoming serving commitments and the rotas they serve on - it's also possible for them to access an All Rotas report and view a read-only "all rotas" overview. Like the Overview report that your Users use in the Rotas module, the 'All Rotas' report enables any rota member to see all the rotas for a given date and service - ideal for keeping everyone in the loop of what's going and who's serving where on any given day.

Enabling the All Rotas report

Head into the Rotas module's settings accessed via the cogwheels icon in the top right-hand corner of the module - to access the module's settings you'll need Administrator or "Manage module" permissions.

From the My ChurchSuite Options tab select to Edit the Settings.

Tick to Enable All Rotas access. Click to Save the changes.

Note that it is not possible to restrict the visibility of the All Rotas report - if enabled, all rota members with access to My Rotas in My ChurchSuite will be able to view the All Rotas report (read only). Additionally, it's not possible to exclude a rota from being shown on the All Rotas report - the report is designed to show all rotas.

Using the report

Once enabled, the All Rotas report is surfaced at the end of the list of Rotas within the My Rotas section of My ChurchSuite (see example below).

Selecting All Rotas opens the report to view. Note how it's possible to filter and view a particular Service or view all services for the selected Date.

Note: Although the report is "read only", if the rota swaps functionality is enabled in the Rotas module's settings, a rota member can click to process their own rota swaps from within the All Rotas report.

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