Granting all-rota overview functionality to your serving team members

In the My Rotas section of My ChurchSuite, in addition to viewing your personal upcoming serving commitments, it's also possible to allow team members to see a Rotas Overview report called "All Rotas".

All Rotas allows serving team members to see an overview of all the people serving in all ministries on a given date. Church members can then select a date and view a list of who else is serving that day in any ministry, even for ministries that they are not part of. This overview feature is ideal for keeping everyone in the loop of what's going and who's doing what on any given day.

To activate "All Rotas" functionality, go into your Rotas module settings - the cog wheels in the right-hand corner of the module. To access this feature you'll need Administrator or Manage permissions. Next, select the My ChurchSuite tab and there, tick to "Enable All Rotas access". 

Note that it is not possible to restrict visibility of this functionality further. If enabled, all team members on an active rota will see the "All Rotas" option within the My Rotas section in My ChurchSuite. They will also be able to see an overview of all rotas for all ministries that have active rotas - even if they are not on all the rotas themselves.

Once "All Rotas Access" is enabled, team members will see the All Rotas option in My Rotas (shown below - at the bottom of the list of their active rotas)

Selecting "All Rotas", opens the rota overview. Rotas that the team member is scheduled to serve on are shown on a white background, and those rotas that the team member is not serving on are shaded in grey.

Use the date picker to view all rotas for a specific date.

Note: If "rota swap" functionality is enabled in your Rota module settings, your serving team members can record their rota swaps in the All Rotas page.

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