All Rotas report in My ChurchSuite

In the My Rotas section of My ChurchSuite, in addition to rota members being able to view their personal upcoming serving commitments and the rotas they serve on, it's also possible to enable an All Rotas report so that serving team members are able to view a read-only "all rotas" overview; to see all the people serving on all rotas on a given date - ideal for keeping everyone in the loop of what's going and who's doing what on any given day.

To enable the All Rotas report, head into your Rotas module's option - the cog wheels in the top right-hand corner of the Rotas module - to access the module's options you'll need Administrator or Manage module permissions. Next, select the My ChurchSuite tab and tick to Enable All Rotas access

Note that it is not possible to restrict the visibility of the All Rotas report - if enabled, any rota member with access to My Rotas in My ChurchSuite will be able to view the All Rotas report.

Once enabled, the All Rotas report is listed at the end of the list of rotas within the My Rotas section of My ChurchSuite (see example below).

Selecting All Rotas, opens the report to view. Notice that the rotas that the viewing rota member is scheduled to serve on are shown on a white background, and those rotas that the rota member is not serving on are shaded in grey. It's also possible to filter and view a particular Service or view all services for a date.

Note: Although the report is "read only", if "rota swap" functionality is enabled in your Rotas module settings, serving team members can click to process their own rota swaps in the All Rotas report.

Still need help? Contact ChurchSuite Contact ChurchSuite