Restricting access to My ChurchSuite 'search for others'

The Search for Others section in My ChurchSuite is great for helping members communicate with one another in a secure and appropriate context that respects each person's privacy settings in terms of the amount of basic contact information that is visible to other members in the search results.

The search feature can be optionally disabled. However, it's also possible to enable the search, but restrict the people who are able to use it and also which people can show in search results. For example, you may prefer to prevent 'newcomers' accessing the search or also from being included in search results. Access restrictions and Results restrictions are managed using tags in the Address Book module's settings.

Head into the Address Book module's settings via the cogwheels icon in the top right corner of the module. On the My ChurchSuite Options tab locate the Settings section.

The Enable Contact Search setting enables or disables the Search for Others feature in My ChurchSuite.

There are three further drop-down selector settings that determine how the search functions.

  • By default, the Search for Others menu is visible and accessible to all My ChurchSuite members. However, the first drop-down menu enables you to Restrict Contact Search functionality to contacts in selected tags. For example, this might be just your 'staff team' tag or perhaps a 'leaders' or 'small group leaders' tag. You can select multiple tags.
  • By default, the Search for Others results include all Address Book contacts. However, the second drop-down menu enables you to Restrict Contact Search results to contacts in selected tags. For example, if you only want 'members' to be shown in the search results you could restrict the search results to just your 'members' Tag.
  • A final setting - for multi-site customers only - determines whether people can search across just their own site or search for people across all your sites.

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