Printing registers and badges for manual child check-in

ChurchSuite has an amazing children's check-in system available to you through ChurchSuite Connect (use the Quick Links on your account dashboard Summary page). However, you can also produce printed child badges, registers and other group reports to run a manual child check-in process if you wish.

In this article we'll show you how to print children's group registers and name badges for your children and youth groups ahead of time; ready to use for your next group session. We also explore how you can process attendance details from printed registers back into the Children module's Attendance section; allowing you to use the module's comprehensive attendance reporting for your children and youth ministry.

In this article

Printing registers
Printing group summaries
Printing child name badges
Printing full details of children
Adding group attendance from printed registers

Top Tip!

In this article we discuss producing registers, summaries, badges and full details of children in Groups...

...but did you know that you can also produce these for children in a Tag?

Printing registers

Having previously set up your gathering(s) and groups (see related support article), head in to the Children module and click into the Groups section and select the Gathering for which you wish to print registers.

From the gathering's "View" page, and for each Group in turn, select Print register from the cog actions menu on the right-hand side of the list.

The Print register page opens and the PDF register is previewed for the selected group. The register includes the names of all children who are assigned as members of that group in the Children module. Space is also provided for visitor children to be added at the end of the report. Note that the Date that is suggested is the next upcoming due date for the Gathering. You can change the register's Date - click Generate to see the updated register. Hovering your cursor over the previewed register will reveal the PDF Download and Print tools, or you can select Print report. Notice that you can select to produce registers for other groups from this page, without needing to return to the gathering's "View" page each time, if you wish.

You can further filter the register by Tag and optionally show the Medical Short field on the register. Note also that you can Order by each child's Last name (the default) or First name. Click Generate to apply filter settings and update the PDF preview for printing.

In addition to printed registers, your group leaders may find the group Summary report helpful - providing useful information about each child, including their sex, date of birth, parent contact details, address, medical short, special needs and doctor fields. See the next section for more information.

Printing group summaries

As with printing registers you can also print helpful group summaries for the group's leaders - providing useful additional information about the children in their group. Still working form a gathering's "View" page showing the list of Groups, select Print summary from the cog actions menu on the right-hand side of the list.

The Print summary page opens and the PDF summary is previewed for the selected group. The summary includes additional information about each child including the sex, date of birth, parent contact details, address, medical short, special needs and doctor fields of all children who are assigned as members of that group in the Children module. Hovering your cursor over the previewed Summary will reveal the PDF Download and Print tools, or you can select Print report. Notice that you can select to produce summaries for other groups from this page without needing to return to the gathering's "View" page each time, if you wish.

You can further filter the Summary by Tag. Note also that you can Order by each child's Last name (the default) or First name. Click Generate to apply filter settings and update the PDF preview for printing.

Printing child name badges

As with printing registers you can also print child badges. Still working form a gathering's "View" page showing the list of Groups, select Print badges from the cog actions menu on the right-hand side of the list.

The Print badges page opens and the PDF badges are previewed for the selected group. The badges includes the names of all children who are assigned as members of the selected group in the Children module. Hovering your cursor over the previewed register will reveal the PDF Download and Print tools, or you can select Print report.


You can further filter the badges by children Tags and customise the Badge Title and Badge Caption to show additional information on the badges, such as the Church name, Gathering name, Group name, Medical Short, Age, Barcode or Custom Fields. Note that only one selection is possible for the badge title (which prints above the child name) and one for the badge caption (which prints beneath the child name). Optionally untick Show Last Name to just show children first names on the badges. Click Generate to apply filter settings and update the PDF preview for printing.


If you have further badges to print for other groups in the same gathering, you can do so from the same screen without needing to return to the gathering's "View" page each time - simply select each group in turn from the drop-down Group selector and click Generate to preview the register before printing.

Printing full details of children

As with printing registers you can also print a Full Details report for each child in a group. Still working form a gathering's "View" page showing the list of Groups, select Print full details from the cog actions menu on the right-hand side of the list.

The Full Details report is displayed. The report includes all Children module information for all children who are assigned as members of the selected group in the selected gathering. Using the Fields filter you can customise the content of the report, selecting which pieces of information to include or exclude. Click Generate to apply filter changes and update the report. From the report you can Communicate or select Print report.

You can further filter the report by Tag. Click Generate to apply filter settings and update the report for printing.

If you have further Full Details reports to print for other groups in the same gathering, you can do so from the same screen without needing to return to the gathering's "View" page each time; simply select each group in turn from the drop-down Group selector and click Generate to preview the report before printing.

Adding group attendance from printed registers

For churches and other organisations producing printed group registers, it's really easy to add that attendance information back into the Children module. This may be helpful where you're not yet ready to use the Child Check-In system or where it can't be used in your venue where internet access is an issue.

Working within the Attendance section of the Children module, click Add attendance.

On the Add attendance (Edit) page that opens, begin by selecting the Gathering you are adding attendance for and the Attendance not yet recorded for "date". Click Update to view a list of matching groups for the selected gathering that currently have no attendance. If the group are looking for is not present in the results then it is likely that attendance has already been added for that group/date - you can return to the Attendance section to locate and edit that entry.

Optionally select an existing Session name from the list, which will be applied to all the group attendance entries being added, or you can leave the Session as "-" (dash) and manually enter a Session name for each group you'll add attendance for in the next section. Click Update any time you make a change to the filter criteria.

In the following example the Gathering, Session and Date filters have matched multiple groups that do not have attendance recorded. Notice that the Sessions selected in the blue "group criteria" section has been applied to all the matching groups, saving the User needing to enter this manually or creating different derivations of the same session name.

Proceed with ticking the appropriate children present in the groups based on your printed registers, or tick Didn't meet if that is appropriate. Note that the number of attendees does not auto-increment as you tick names - you'll need to add up the number of ticked children and visitors and enter the total.

Continuing the example above, notice that group Visitors and Team members can be records, and you can add ad hoc Notes - perhaps some session feedback or incidents, or simply a note to re-stock depleted craft materials! Continue scrolling down the list of Groups on the page, transferring the attendance data from your printed registers into the corresponding fields on the page. You can skip groups and return later to backfill missing attendance, or you can partially complete a group's attendance and Edit or update the attendance entry at a later date if needed.

Click Save when you are finished.

Group attendance is added and shown in the Attendance section of the module.

You can return to this list at any time to View, Edit or Delete attendance.

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