Printing registers and badges for manual child check-in

ChurchSuite has an amazing children's check-in system available to you through ChurchSuite Connect (use the Quick Links on your account dashboard Summary page). However, you can also produce printed child badges, registers and other group reports to run a manual child check-in process if you wish. In this article we'll show you how to print children's group registers and name badges for your children and youth groups ahead of time; ready to use for your next group session.

In this article

Printing registers
Printing group summaries
Printing child name badges
Printing full details of children in a group

Printing registers

Having previously set up your gathering(s) and groups (see related support article), head in to the Children module and click into the Groups section.

Scroll down the page to the Gathering for which you wish to print registers. For each group in turn select Print register from the actions cog menu on the right-hand side of the list.

The PDF register is previewed for the selected group. The register includes the names of all children who are assigned as members of that group in the Children module. Space is also provided for visitor children to be added at the end of the report. Note that the Date that is suggested is the next upcoming due date for the Gathering. You can change the register Date - click Generate to see the updated register. Hovering your cursor over the previewed register will reveal the PDF Download and Print tools, or you can select Print report.

You can further filter the register by Tag and optionally show the Medical Short field on the register. Note also that you can Order by each child's Last name (the default) or First name. Click Generate to apply filter settings and update the PDF preview for printing.

If you have further registers to print for other groups in the same gathering, you can do so from the same screen; simply select each group in turn from the drop-down Group selector and click Generate to preview the register before printing.

In addition to printed registers, your group leaders may find the Summary report helpful - providing useful information about each child including their sex, date of birth, parent contact details, address, medical short, special needs and doctor fields. See the next section for more information.

Printing group summaries

As with printing registers you can also print helpful group summaries for your group leaders - providing useful additional information about the children in each group. Still viewing the list of groups, select Print summary from the cog actions menu on the right-hand side of the list.

The PDF summary is previewed for the selected group. The summary includes additional information about each child including the sex, date of birth, parent contact details, address, medical short, special needs and doctor fields of all children who are assigned as members of that group in the Children module. Note that the Date that is suggested is the next upcoming due date for the Gathering. You can change the Date - click Generate to see the updated Summary report. Hovering your cursor over the previewed Summary will reveal the PDF Download and Print tools, or you can select Print report.

You can further filter the Summary by Tag. Note also that you can Order by each child's Last name (the default) or First name. Click Generate to apply filter settings and update the PDF preview for printing.

If you have further Summaries to print for other groups in the same gathering, you can do so from the same screen; simply select each group in turn from the drop-down Group selector and click Generate to preview the Summary before printing.

Printing child name badges

As with printing registers you can also print child badges. Still viewing the list of groups, select Print badges from the cog actions menu on the right-hand side of the list.

The PDF badges are previewed for the selected group. The badges includes the names of all children who are assigned as members of that group in the Children module. Hovering your cursor over the previewed register will reveal the PDF Download and Print tools, or you can select Print report.

You can further filter the badges by Tag and optionally show the Medical Short field on the badges. Click Generate to apply filter settings and update the PDF preview for printing.

If you have further badges to print for other groups in the same gathering, you can do so from the same screen; simply select each group in turn from the drop-down Group selector and click Generate to preview the register before printing.

Printing full details of children in a group

As with printing registers you can also print a Full Details report for each child in a group. Still viewing the list of groups, select Print full details from the cog actions menu on the right-hand side of the list.

The Full Details report is displayed for each child in the selected group. The report includes all Children module information for all children who are assigned as members of that group in the Children module. Using the Fields filter you can customise the content of the report, selecting which pieces of information to include or exclude. Click Generate to apply filter changes and update the report. From the report you can Communicate or select Print report.

You can further filter the Full Details report by Tag. Click Generate to apply filter settings and update the PDF report for printing.

If you have further Full Details reports to print for other groups in the same gathering, you can do so from the same screen; simply select each group in turn from the drop-down Group selector and click Generate to preview the report before printing.

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