Managing small group oversight with clusters

In this article

Enabling Cluster oversight
Communicating with Groups in a cluster
Communicating with Cluster Overseers
Cluster oversight in My ChurchSuite

Enabling Cluster oversight

To use Cluster functionality it must first be activated in your Small Group module settings. With Manage module or Administrator access to the Small Group module, click the cog-wheel module settings in the top-right corner.

Within the module's options, check the box to Show Clusters section.

Doing this will add the Clusters menu to your Small Group module menus.

Clicking through to the Cluster's menu option, you can easily add new (or manage existing) clusters.

Give your Cluster a Name e.g. "South Bournemouth Area". When adding a new cluster you can specify the cluster's Overseers (some churches call them cluster leaders - we use overseer terminology throughout the platform to indicate the oversight functionality of their role in ChurchSuite and My ChurchSuite); those contacts from your Address Book who have responsibility for the Small Groups in their cluster. You can add multiple contacts as overseers; adding them one at a time.

Simply select the Groups from the list on the left and click Add to move them in to the Selected Groups for that Cluster; or select groups from the list on the right and click Remove to take them out of that Cluster. You can add both active and future groups to a cluster, but note that a group can only belong to one cluster - adding a group to a cluster will remove the group from any cluster the group may have belonged to.

Save your changes before navigating away from the page.

Communicating with Groups in a cluster

One of the great features of Clusters is the ability to direct targeted communications based on Cluster, communicating just with those groups within a particular cluster(s); as shown below.

Note that only clusters with groups in them are included in the list - empty clusters are not shown.

Communicating with Cluster Overseers

You can communicate with your cluster overseers using the option shown above for groups - just change to By Role and select --Cluster Overseer-- from the list of roles.

Cluster oversight in My ChurchSuite

You can optionally allow your cluster overseers to manage certain aspects of their small groups from within My ChurchSuite. This functionality must first be enabled in the Small Group module's options, on the My ChurchSuite Options tab. Go to the "Small Groups" module options (cog wheels in top-right corner) and select the My ChurchSuite options menu. Tick to Enable cluster oversight. Save your changes.

Cluster overseers can now view (but not edit) small group membership and attendance data for the groups in their cluster. Note that attendance submission is a role permission usually for small group leaders and is not a function available to cluster overseers.

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