Producing small group flyers

In this article

Overview
Customising small group flyers
Distributing small group flyers

Overview

ChurchSuite provides you with elegant, printable A6 small group promotional flyers. Rather than working with complex graphics software and exporting existing group information from the Small Groups module, you can produce simple promotional flyers or leaflets with the press of a button. We've even made it really easy to distribute flyers by email - perfect if you’re trying to connect a new person with some suggested groups they could join.

To print flyers for a small group, go to the group's "View" page in the Small Groups module and click the Print flyers button at the top of the page.

This will produce a printable PDF document containing 4 flyers to a page. The PDF is optimised for UK A4 and US Letter paper stocks but can be scaled using your browser's print dialogue.

Customising small group flyers

While the layout of the flyers cannot be customised, elements of the styling and content can. Here are the various sections of the flyers.

The Background colour of your flyers cannot be changed. The logo at the top of the flyer is taken from your ChurchSuite account Logo, set within the Profile section of the Administrator area. For guidance on how to set your church's style Colour, Logo and Emblem, see the related support articles.

The flyer image displayed in the centre of the flyer is the small group image. If your small group does not have an image uploaded, the system will insert your church's Emblem.

The flyer group name is taken from the small group Name. Some churches use leader names to distinguish their groups but for privacy you may prefer to use a different group naming convention, such as the area or locality of the group e.g. "City Centre Group".

The styling colour of the flyer boxes containing the group meeting time, location and contact details is derived from the Colour set in the Profile section of the Administrator area:

The top and bottom boxes will be the Profile colour, with the middle box automatically assuming a darker tone to make the flyers look more visually striking. The system will automatically set the text colour to complement the colour of the boxes.

The top box contains the group day, time and meeting frequency. The middle box will contain the group Location name and Location postcode. If the location name is too long it will obscure the postcode; therefore keep the location brief e.g. "Beeston" or "Dave & Gill's Home" or "South Nottingham".

The bottom box on the flyer contains the mobile number and email address of the group's designated flyer contact. This is determined by a small group Role permission being assigned to one member of each group. Typically this may be the Leader role or a Host role. Head to the Roles section of the Small Groups module to edit a role and assign role permissions. Then ensure that one member of each group (the flyer contact) is assigned that role.

Note: If the flyer contact does not have a mobile number, their home telephone number is used. It is not possible to specify which contact number is used - the order is mobile by default or home telephone if there is no mobile number. It's also important that the "mobile is visible" and/or "telephone is visible" is enabled for the flyer contact on their profile page in the Address Book, otherwise the contact details won't pull through to the flyer - ChurchSuite respects privacy options in this regard.

Top Tip!

You may find it helpful to create a role specifically for the Flyer Contact. Note that only one contact can be displayed on a group flyer, so be sure to only assign your Flyer Contact role to just one member in each group.

For further information on creating and assigning small group roles, see the related support article at the end of the page.

Distributing small group flyers

From a small group's "View" page select Send flyer from the Communicate drop-down menu at the top of the page.

On the Send Flyer options pop up, search and select the Groups to be included in the email and any optional information to include. Click OK.

The Send email pop up opens with the group flyer(s) embedded into the body content of the message. Add an email Subject and make any further personalisation changes you wish. Click Preview Email.

All that's left is to add one or more Recipients. Click Add recipient to search and select people or tags. Once you're done, click Send Email.

The sent email is logged in the Communication log of each recipient at the bottom of their profile page within the Address Book or Children module.

Still need help? Contact ChurchSuite Contact ChurchSuite