Adding and managing gatherings

What is a gathering?

Gatherings are the central place where you manage the details of your services and meetings, such as a Sunday 10am service or a midweek communion service. Each gathering can be configured to work with the Attendance and Children modules, allowing you to optionally check in both adults and children for specific meetings. Gatherings are site-specific. In a multi-site setup, you’ll need to create a separate gathering for each meeting at each Site. Gatherings are managed by users with at least Manage permissions for the Attendance module in the Account Settings area.

Adding a gathering

Gatherings can only be added and managed by a user with at least Write permissions for the Attendance module or the Children module. From the Menu, select Account and then Gatherings:

To get started, click Add gathering:

Give your gathering a suitable Name and specify the Day of the week and Time that this regular meeting happens; you can also select a colour to help differentiate between gatherings in a long list. Multi-site customers will also need to specify the Site this gathering is a part of. Click Save to add your gathering.

You are now taken to the gathering's view page, where you can manage the gathering's settings.

Managing gatherings

If you need to make changes to a gathering at any point, navigate to the gatherings section of the Account menu. From the action menu, select Edit.

In the same menu, you can optionally Archive or Delete a gathering. Note, it isn't possible to delete a gathering until all Attendance records associated with that gathering are also deleted. Archiving is a less destructive action, preserving any historic attendance records while removing the gathering from the available options for future Attendance recording.